Purchase Manager

Job Summary

SANPAR Defence Systems Pvt. Ltd. is seeking a Purchase / Procurement / Vendor Development Engineer to manage end-to-end sourcing, procurement, and vendor development for mechanical, electrical, electronic, and fabricated components used in compressed air treatment systems, industrial cooling and dehumidification equipment, precision air conditioning units, and aerospace-grade liquid cooling systems. The role requires close coordination with engineering, quality, and production teams to ensure timely, cost-effective, and compliant sourcing in line with AS 9100D, DGAQA, and CEMILAC requirements applicable to defence and aerospace programs.

Key Responsibilities

Procurement Operations

● Generate purchase orders based on approved indents, BOMs, and production/project schedules, ensuring accuracy of specifications, delivery timelines, and commercial terms.

● Source raw materials, mechanical components, electrical/electronic parts, castings, sheet metal fabrications, and bought-out items from approved and new suppliers.

● Track order status, expedite critical deliveries, and resolve short-closures, rejections, and delivery escalations with vendors.

● Maintain procurement records, purchase registers, and MIS reports for management review.

● Coordinate with stores and quality teams for material inward inspection, GRN processing, and non-conformance resolution.

Vendor Development & Management

● Identify, evaluate, and onboard new vendors for critical and long-lead items, including special processes (plating, heat treatment, NDT, welding) relevant to defence/aerospace hardware.

● Conduct vendor assessments and audits covering manufacturing capability, quality systems, and AS 9100D/ISO 9001 compliance; maintain the Approved Vendor List (AVL).

● Drive vendor performance monitoring through scorecards covering on-time delivery, quality rejection rates, and responsiveness; initiate corrective actions where required.

● Develop alternate/backup sources for single-source or high-risk items to mitigate supply chain risk.

● Support indigenisation initiatives for imported components in line with Make-in-India and defence procurement policy objectives.

Cost Management & Negotiation

● Conduct cost/price analysis, comparative quotation evaluation, and commercial negotiations to achieve best value without compromising quality or delivery.

● Evaluate flat-price vs. advance-payment and other contract structures for high-value/multi-year procurement, in coordination with finance.

● Support annual rate contracts (ARCs) and framework agreements with key vendors to stabilise input costs.

● Track and report cost-saving initiatives against procurement budgets and EBITDA targets.

Compliance & Documentation

● Ensure procurement activity complies with AS 9100D, DGAQA, and CEMILAC requirements, including traceability, certificate of conformance (CoC), and material test certificate (MTC) collection from vendors.

● Maintain purchase specifications, part numbering (per SOP-ENG-001), drawings, and technical documentation in coordination with engineering.

● Support internal and customer/regulatory audits (AS 9100D, DGAQA, CEMILAC) with procurement records and vendor qualification evidence.

● Ensure import procurement complies with FEMA, Authorized Dealer bank norms, and applicable customs/FTP regulations; support FX and payment strategy decisions for overseas vendors.

Cross-Functional Coordination

● Work closely with Design/Engineering to convert BOM and technical requirements into procurable specifications.

● Coordinate with Production Planning to align procurement schedules with manufacturing and project delivery timelines.

● Liaise with Quality Assurance on incoming inspection criteria, supplier corrective actions (SCAR), and non-conformance reports.

● Support Finance with vendor payment schedules, advance payment tracking, and procurement budget reporting.

Qualifications & Experience

● B.E./BTech in Mechanical, Electrical, Electronics, Industrial, or Production Engineering (mandatory). MBA in Materials/Supply Chain Management is an added advantage.

● 3–8 years of experience in procurement, purchase, or vendor development, preferably within manufacturing, defence, aerospace, or precision engineering industries.

● Prior exposure to AS 9100D / ISO 9001 quality systems and regulated supply chains (defence/aerospace/pharma) strongly preferred.

● Working knowledge of ERP/ MRP systems (SAP, Tally, or equivalent) for purchase order processing and inventory tracking.

Key Skills & Competencies

● Strong negotiation, commercial acumen, and cost analysis skills.

● Working knowledge of mechanical/electrical component specifications, castings, sheet metal, and special processes.

● Familiarity with import-export documentation, INCOTERMS, and FEMA-compliant international payment practices.

● Strong vendor relationship management and supplier audit capability.

● Proficiency in MS Excel and ERP-based procurement modules; strong documentation and reporting discipline.

● Effective cross-functional communication with engineering, quality, production, and finance teams.

Key Performance Indicators (KPIs)

● On-time delivery (OTD) performance of vendors.

● Cost savings achieved against procurement budget / target EBITDA contribution.

● Vendor rejection rate (PPM) and corrective action closure timelines.

● Number of new/alternate vendors qualified for critical and single-source items.

● Audit compliance score (AS 9100D / DGAQA / CEMILAC) for procurement records.

• It is a Full Time Manufacturing job for candidates with 3 - 6 years of experience.