Accountant

JOB DESCRIPTION – ACCOUNTANT

Position Title: Accountant

Department: Accounts & Finance

Reporting To: Managing Director / Finance Head

Location: Factory / Head Office

1. Job Purpose

To manage and control all financial transactions, statutory compliance, cost accounting, inventory accounting, and financial reporting of the company to ensure accuracy, transparency, profitability, and legal compliance.

2. Key Responsibilities

A. Financial Accounting

• Maintain complete books of accounts (Purchase, Sales, Receipts, Payments, Journal entries).

• Ensure accurate and timely entry in accounting software.

• Prepare monthly, quarterly, and annual financial statements.

• Reconcile bank statements regularly.

• Monitor cash flow and working capital position.

• Maintain fixed asset register.

B. Cost & Inventory Control (Very Important for Manufacturing Unit)

• Monitor raw material consumption (Plastic granules, inserts, packing materials, etc.).

• Reconcile production material vs stores issue vs finished goods.

• Verify production wastage and scrap value accounting.

• Maintain inventory valuation as per accounting standards.

• Coordinate with Production & Stores for stock verification.

• Conduct periodic physical stock audits.

C. GST & Statutory Compliance

• Ensure accurate GST calculation and timely filing of:

  • GSTR-1

  • GSTR-3B

  • Annual returns

• Reconcile GSTR-2A/2B with purchase register.

• Handle TDS deduction and filing.

• Ensure PF, ESI, Professional Tax compliance (if applicable).

• Coordinate with auditors for statutory audit & tax audit.

• Maintain proper documentation for all statutory requirements.

D. Vendor & Customer Account Management

• Verify supplier bills with PO and GRN.

• Process vendor payments as per credit terms.

• Follow up on customer outstanding payments.

• Prepare ageing reports (Receivables & Payables).

• Resolve billing disputes in coordination with departments.

E. Payroll & Salary Processing

• Prepare monthly payroll.

• Ensure statutory deductions (PF, ESI, TDS).

• Maintain employee salary records confidentially.

F. Financial Controls & Risk Prevention

• Ensure no unauthorized payments are processed.

• Prevent financial leakage, fraud, or duplicate payments.

• Verify material purchase rates and cost variations.

• Monitor abnormal expense increases.

• Implement strong internal financial controls.

G. MIS & Reporting

• Provide monthly MIS reports including:

  • Profit & Loss Statement

  • Cash Flow

  • Cost Analysis

  • Production Cost vs Sales

  • Department-wise expense report

• Provide financial insights for decision-making.

3. Authority Level

• Can verify bills and documents.

• Can recommend payment release.

• Can raise red flags on financial irregularities.

• Cannot approve major payments without management approval.

4. Key Performance Indicators (KPIs)

• 100% statutory compliance without penalties.

• Zero GST filing delay.

• Accurate stock reconciliation.

• Timely salary processing.

• No financial misreporting.

• Reduction in unnecessary expenses.

• Improved cash flow management.

5. Required Qualifications

• B.Com / M.Com / CA Inter (Preferred)

• 1–8 years experience in manufacturing industry accounting.

• Strong knowledge of GST & Indian taxation.

• Experience in inventory accounting.

• Proficiency in Tally Prime / MS Excel.

6. Required Skills

• High integrity and honesty.

• Strong analytical skills.

• Attention to detail.

• Confidentiality in handling financial data.

• Strong coordination with Production, Stores, and HR departments.

7. Behavioral Expectations

• Maintain financial discipline.

• No manipulation of records.

• Transparent reporting to management.

• Proactive in identifying cost-saving opportunities.

• Strict adherence to company policies.

8. Accountability Clause

The Accountant will be held responsible for:

• Financial misstatements

• Statutory penalties due to negligence

• Stock mismatch due to accounting error

• Unauthorized financial transactions

• It is a Full Time Manufacturing job for candidates with 1 - 5 years of experience.