Company Secretary

Job Description:
 Company Secretary (Executive or Professional passed). Professional Exam passed candidates will be preferred.
 Basic understanding of corporate governance, legal documentation, and regulatory compliance.
 Strong organizational and time-management skills, with an ability to prioritize tasks effectively.
 Excellent written and verbal communication skills.
 Proficiency in Microsoft Office Suite and legal research tools.
 High attention to detail and a proactive attitude towards learning and problem-solving.

Key Responsibilities:
 Corporate Governance & Compliance:
 Assist in preparing and filing statutory documents, including annual returns, board resolutions, and other regulatory filings.
 Maintain and update statutory registers, records, and minute books.
 Coordinate and schedule board meetings, prepare meeting agendas, and draft meeting minutes.
 Support the implementation of corporate policies and procedures to ensure compliance with statutory and regulatory requirements.

Legal Support:
 Conduct legal research and provide support in drafting legal documents such as contracts, agreements, and correspondence.
 Assist in reviewing and organizing legal documentation and maintaining the legal database.
 Liaise with external legal counsel and regulatory authorities as required.

Administrative Duties:
 Provide general administrative support, including scheduling appointments, managing correspondence, and handling inquiries.
 Organize and maintain confidential files and records, ensuring data integrity and confidentiality.
 Coordinate with various departments to collect and compile information for legal and compliance purposes.

Stakeholder Communication:
 Assist in communicating with shareholders, regulatory authorities, and other stakeholders as required.
 Support in coordinating shareholder meetings, drafting notices, and preparing meeting materials.

• It is a Full Time Legal job for candidates with 6 months - 1 years of experience.