Key Job Responsibilities
Vendor Management: Identify new vendors and maintain relationships with existing suppliers.
Rate Enquiry: Request quotations and pricing details from vendors.
Rate Comparison: Compare prices, product quality, delivery timelines, and payment terms from different vendors.
Price Negotiation: Negotiate with vendors to obtain the best possible rates and commercial terms.
Purchase Order Preparation: Prepare and issue Purchase Orders (POs) after receiving the necessary approvals.
Order Follow-up: Coordinate with vendors to ensure timely delivery of materials.
Quality and Quantity Verification: Coordinate with the store or quality department to verify received materials.
Documentation: Maintain quotations, purchase orders, invoices, and other purchase-related records.
Payment Coordination: Coordinate with the accounts department regarding vendor payments and outstanding invoices.
Inventory Management: Coordinate with the store department to check stock levels and ensure materials are available when required.
Cost Control: Identify cost-saving opportunities and maintain purchasing within the approved budget.
Department Coordination: Coordinate with production, stores, accounts, and other departments to fulfill material requirements.