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Job Description: Executive Assistant

Designation : Executive Assistance

Work Location :

Marol Naka

Reporting To : MD

An Executive Assistant plays a crucial role in supporting senior executives by managing their schedules, communications, and various administrative tasks. Here are some key responsibilities and qualifications typically found in an Executive.

JD:

Primary Responsibilities:

Calendar Management: Schedule and organize meetings, appointments, and events for the executive.

Communication Handling: Manage emails, phone calls, and correspondence on behalf of the MD

Document Preparation: Draft, review, and edit documents, reports, and presentations.

Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation.

Meeting Support: Prepare agendas, take minutes, and follow up on action items.

Confidentiality: Handle sensitive information with discretion and maintain confidentiality.

Other Department Coordination : Coordinate with other department for assign tasks and other requirement.

Secondary Responsibilities:

Office Management: Maintain office supplies, manage records, and ensure smooth office operations.

Event Planning: Assist in organizing company events, conferences, and social gatherings.

Project Assistance: Support the executive in managing and tracking various projects.

Research: Conduct research and gather information as needed for reports or presentations.

Personal Assistance: Occasionally assist with personal tasks for the executive, such as scheduling personal appointments or managing household tasks.

Qualification :

Bachelor’s degree preferred

1 to 8 years’ prior experience in supporting a senior executive or team

Skills Required :

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Ability to maintain confidentiality of information related to the company and its employees

Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

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