Executive Assistant

Executive Assistant (EA) – MEP Industry

Position: Executive Assistant (EA) to ED
Industry: MEP (Mechanical, Electrical & Plumbing)
Location: Greater Noida, Udyog Vihar Extn.
Experience: 1–3 Years (Preferred)

Job Summary

We are seeking a proactive and organized Executive Assistant (EA) to support the Executive Director (ED) in day-to-day administrative and coordination activities. The candidate should possess good communication skills, basic Excel knowledge, email management experience, and the ability to efficiently handle calendar scheduling, meeting coordination, and follow-ups.

Key Responsibilities

• Manage and maintain the Executive Director's calendar, appointments, and meeting schedules.

• Coordinate internal and external meetings, prepare meeting invitations, and ensure timely communication with participants.

• Track action items and conduct regular follow-ups with internal teams, clients, vendors, and project stakeholders.

• Draft, send, and manage professional email communications on behalf of management.

• Maintain records of meetings, MOMs (Minutes of Meeting), and follow-up trackers.

• Prepare basic reports, trackers, and data sheets using Microsoft Excel.

• Coordinate travel arrangements, hotel bookings, and meeting logistics when required.

• Organize and maintain digital and physical documentation.

• Support management in administrative and operational tasks related to MEP projects.

• Ensure timely reminders and updates regarding important meetings, deadlines, and commitments.

Required Skills

• Basic proficiency in Microsoft Excel (data entry, filters, simple formulas, maintaining trackers).

• Good knowledge of email drafting.

• Experience in calendar management and meeting scheduling.

• Strong follow-up and coordination skills.

• Good verbal and written communication skills.

• Ability to handle multiple tasks and maintain confidentiality

Preferred Qualifications

• Graduate in any discipline.

• Experience as an Executive Assistant, Personal Assistant or Coordinator

Key Competencies

• Time Management

• Communication Skills

• Coordination & Follow-up

• Attention to Detail

• Professionalism

• Organizational Skills

Interested Candidate may share their Resume at 8383843398

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