बैक ऑफिस डॉक्यूमेंटेशन एग्जीक्यूटिव

Job Summary:

Responsible for identifying relevant tenders, preparing complete and compliant tender documents, coordinating with OEMs and internal departments, and ensuring timely submission of government, PSU, institutional, and private-sector tenders.

Key Responsibilities

Search and identify relevant tenders on GeM, CPPP, state government portals, PSU portals and other e-tender platforms.

Study tender documents, eligibility criteria, technical specifications, BOQ, commercial terms and submission requirements.

Prepare technical and commercial tender proposals as per tender requirements.

Coordinate with OEMs for authorization letters, compliance statements, datasheets, certificates and declarations.

Prepare EMD, tender fee, PBG, MAF/OEM authorization, experience certificates and other required documents.

Prepare technical compliance sheets, BOQ, price schedules and deviation statements.

Coordinate with Sales, Technical, Finance, Legal and Management teams for tender submissions.

Ensure all documents are properly signed, stamped and uploaded before the deadline.

Track tender corrigenda, amendments, pre-bid meetings and clarification requirements.

Maintain a database of submitted tenders, results, EMD/PBG status and important deadlines.

Assist in preparing pre-bid queries and technical clarifications.

Monitor tender results and prepare reports for management.

Ensure strict compliance with tender conditions and avoid disqualification due to documentation errors.

Required Skills

Good knowledge of government/PSU tendering and e-procurement processes.

Experience with GeM, CPPP and other e-tender portals.

Strong understanding of technical specifications and compliance documentation.

Good MS Excel, Word and PDF/document-management skills.

Excellent written and verbal communication.

Strong attention to detail and deadline management.

Ability to coordinate with multiple OEMs and internal departments.

Knowledge of Broadcast, AV, IT, networking or electronic equipment will be an advantage.

Qualification

Graduate/Diploma in Business Administration, Commerce, Engineering, Electronics, IT or a related field.

Preferred Experience: 2-5 years in tender preparation, government sales, system integration, broadcast/AV/IT industry or a similar role.
Experience
1 Years
No. of Openings
1
Education
Graduate (B.A, Vocational Course, Certificate/Diploma/Others)
Role
Tendering Manager
Industry Type
Education / Teaching / Training / Colleges /Institutes / Universities
Gender
Female
Age Limit
25 - 35 Yrs.
Job Country
India
Type of Job
Full Time
Work Location Type
Work from Office
Benefits include
Flexible Working Hours, Petrol Allowance, ESI
Face Interview Location
G-129, Sector -63, Noida