1. Documentation & Record Keeping
Responsible for reporting, maintaining and controlling documents and records related to all operational functions and projects.
Ensure all technical documents, such as reports, drawings, and blueprints are collected and registered in the system.
Responsible for submission and retrieval of records and documents specific to products and projects.
Administration activities include collecting, reporting, distribution, printing, filing, and reconciling, scanning, data entry processing and uploading documents as per set system procedures.
Coordinate with the Client teams for controlling project-specific document transmittals.
2. Office Administration
Act as the primary point of contact for office visitors and phone calls.
Manage office supplies, stationeries, and equipment maintenance, placing orders when stock runs low.
Draft, edit, and format official emails, letters, and management reports.
3. Cross-Departmental Support
HR Support: Assist with employee attendance tracking, joining formalities, and maintaining personnel files.
Accounts & Audit: Prepare and coordinate data, expense bills, and vouchers
Meetings & Travel: Schedule appointments, organize meeting rooms, and assist with travel and hotel bookings