बैक ऑफिस ऑपरेशन्स

We are looking for Back office Operation to join our team Sarthi Money.

Position

Back Office Operations & Accounts Executive

Department

Back Office / Finance & Operations

Job Summary

We are looking for a detail-oriented and organized Back Office Operations & Accounts Executive to manage documentation, verify business records, coordinate accounts payable and receivable activities, and prepare regular operational and financial reports. The role requires strong attention to detail, accuracy, follow-up skills, and the ability to maintain proper records and meet reporting deadlines.

Key Responsibilities

1. Back Office Operations

• Manage day-to-day back office administrative and operational activities.

• Maintain and organize physical and digital records and documents.

• Coordinate with internal departments, customers, vendors, and other stakeholders for required information.

• Ensure operational data is entered accurately and maintained systematically.

• Follow up on pending documents, approvals, payments, and other operational requirements.

2. Document Verification

• Verify invoices, purchase orders, bills, receipts, agreements, and other business documents.

• Check documents for accuracy, completeness, authorization, and supporting information.

• Identify discrepancies or missing information and coordinate with the concerned team for correction.

• Maintain proper documentation and filing systems for audit and reference purposes.

• Ensure documents are processed according to company policies and procedures.

3. Accounts Payable (Payment Payable)

• Maintain records of vendor/supplier invoices and outstanding payments.

• Verify invoices against purchase orders, delivery documents, approvals, and supporting records.

• Prepare payment schedules and payment-related reports.

• Track due dates and follow up for required approvals.

• Coordinate with the accounts/finance team for timely vendor payments.

• Maintain accurate records of paid and pending invoices.

4. Accounts Receivable (Payment Receivable)

• Maintain customer billing and receivable records.

• Track outstanding customer payments and ageing.

• Follow up with customers regarding pending or overdue payments.

• Record and reconcile payments received.

• Prepare receivable and collection status reports.

• Coordinate with the sales and accounts teams to resolve billing or payment discrepancies.

5. Daily Reporting

• Prepare daily reports covering:

  • Documents received and verified

  • Pending documentation

  • Invoices processed

  • Payments payable

  • Payments received

  • Outstanding receivables

  • Pending approvals and follow-ups

  • Other operational activities

6. Monthly Reporting

• Prepare monthly back office and accounts reports.

• Prepare monthly Accounts Payable and Accounts Receivable reports.

• Prepare vendor and customer outstanding statements.

• Prepare payment and collection summaries.

• Reconcile relevant records and highlight discrepancies.

• Provide management with accurate monthly MIS and operational updates.

7. Yearly Reporting

• Assist in preparing annual operational and financial reports.

• Prepare yearly summaries of payables, receivables, payments, collections, and document processing.

• Maintain records required for audits and year-end closing.

• Support the finance team with annual reconciliation and documentation.

• Ensure all yearly records are complete, accurate, and properly filed.

Required Skills

• Good knowledge of back office operations and documentation.

• Basic to good understanding of Accounts Payable and Accounts Receivable.

• Strong data-entry and record-maintenance skills.

• Good knowledge of MS Excel / Google Sheets.

• Strong attention to detail and accuracy.

• Good communication and follow-up skills.

• Ability to prepare daily, monthly, and yearly MIS reports.

• Good organizational and time-management skills.

• Ability to maintain confidentiality of financial and business information.

Qualification

• Graduate in B.Com, M.Com, BBA, or a related field preferred.

• Candidates with relevant experience in back office, finance, accounts, or administration may also be considered.

Experience

1–3 years of relevant experience in back office operations, accounts, finance, documentation, or administration is preferred.

Key Performance Indicators (KPIs)

• Accuracy of document verification and data entry.

• Timely processing of invoices and payments.

• Timely follow-up and collection of receivables.

• Accuracy of AP/AR records and reconciliations.

• Timely submission of daily, monthly, and yearly reports.

• Reduction in pending documentation and payment discrepancies.

• Proper maintenance of records and audit documentation.

Regards

Biren Singh Rajput

Email : birensingh.rajput@sarthimoney.com

mobile : 7600764378

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