बैक ऑफिस एग्जीक्यूटिव

Job Description – Back Office & Admin Executive

Position: Back Office & Admin Executive

Working Hours: 10:00 AM to 6:00 PM

Working Days: As per Company Policy

Location: VASAI EAST FATHERWADI GOKHIVARE.

Job Overview

We are looking for a responsible and organized Back Office & Admin Executive to manage day-to-day accounting, billing, sales & purchase entries, customer coordination, and general administrative activities. The candidate should be comfortable working with Tally, Zoho Books, and other accounting/business software and should be able to independently maintain records and complete routine office operations.

Key Responsibilities

1. Accounts & Bookkeeping

- Maintain day-to-day accounting records and books of accounts.

- Enter and maintain Sales, Purchase, Invoice, and Bank transactions.

- Keep sales and purchase records updated on a regular basis.

- Prepare and issue sales invoices as required.

- Maintain and update entries in Tally and Zoho Books.

- Ensure accounting entries and records are accurate and up to date.

- Handle basic accounting-related queries and resolve routine discrepancies.

- Maintain proper documentation and filing of bills, invoices, purchase records, and other accounts-related documents.

2. Sales & Customer Coordination

- Prepare quotations as instructed by management.

- Handle basic customer/sales-related queries through phone calls, WhatsApp, or email.

- Follow up with customers regarding quotations, orders, payments, or other requirements.

- Coordinate with the sales team/management for customer requirements.

- Handle incoming calls related to sales, accounts, orders, and general queries.

- Ensure customer-related information and records are properly maintained.

3. Billing & Order Processing

- Prepare sales invoices and other billing documents.

- Enter and maintain sales orders and related transactions.

- Coordinate with management regarding quotation and billing requirements.

- Ensure orders and billing entries are properly recorded and updated.

4. Admin & Back Office Operations

- Handle day-to-day general office and administrative work.

- Arrange and coordinate Porter/porter-type delivery bookings whenever required.

- Coordinate with courier services and hand over parcels/documents to courier personnel.

- Maintain records of dispatched and received documents/packages.

- Assist management with routine office coordination and administrative tasks.

- Perform other back-office duties as assigned by the management.

Required Skills & Qualifications

- Previous experience in Accounts, Back Office, Administration, or similar role.

- Good working knowledge of Tally and Zoho Books.

- Basic understanding of accounting, sales, purchase, billing, and bank entries.

- Good knowledge of MS Excel / Google Sheets and basic computer operations.

- Good communication and customer-handling skills.

- Ability to handle phone calls and basic customer queries professionally.

- Good organizational and follow-up skills.

- Attention to detail and accuracy in maintaining records.

- Ability to work independently and complete assigned tasks on time.

Preferred Candidate

The ideal candidate should be responsible, organized, trustworthy, and detail-oriented, with the ability to manage accounting, billing, customer coordination, and administrative responsibilities efficiently.

Working Time: 10:00 AM to 6:00 PM

Salary: ₹12000 per month, depending on experience and skills.

To Apply: Please share your CV/Resume with the company

• इस फुल टाइम बैक ऑफिस / डेटा एंट्री Job में बैक ऑफिस / डेटा एंट्री में 1 - 3 वर्षो का अनुभव वाले उम्मीदवारों की जरुरत है।