A back office job description involves crucial behind-the-scenes administrative, data management, and operational support, ensuring smooth company function without direct client interaction, tasks include data entry, record keeping, processing transactions, managing paperwork (invoices, contracts), supporting front office staff, ensuring compliance, and maintaining office supplies and systems, requiring strong organizational, detail-oriented, and problem-solving skills for roles like Back Office Executive or Assistant.
Key Responsibilities
Data Management: Data entry, updating databases, filing, and managing electronic/physical records.
Administrative Support
:
Handling emails, scheduling, preparing reports/presentations, and managing office supplies
.
Transaction Processing: Processing orders, invoices, and financial documents.
Departmental Coordination: Liaising with other departments (sales, front office) to ensure smooth workflows.
Compliance & Security: Ensuring data confidentiality, managing security protocols, and adhering to company policies.
Office Operations: Managing office inventory, IT support coordination, and vendor negotiation for supplies.