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Job Description (JD)

Executive Assistant to CEO – Accounts & Team Management

Company: Clothwari Printing Pvt Ltd.
Department: Accounts & Administration
Position: Executive Assistant to CEO
Experience: 5–8 Years (Preferred)
Qualification: B.Com / M.Com / MBA Finance or equivalent qualification

Job Summary

We are looking for an experienced and highly responsible Executive Assistant to the CEO with a strong background in accountancy, team leadership, and management. The candidate will be responsible for supervising and coordinating an accounts team of approximately 20 members, monitoring daily work, collecting staff reports, ensuring timely completion of tasks, and providing regular updates directly to the CEO.

Key Responsibilities

• Accounts Team Management: Supervise, manage, and coordinate a team of approximately 20 accounts staff members.

• Accounting Knowledge: Must have strong practical knowledge of accounting, GST, TDS, Income Tax, bank reconciliation, financial statements, ledger scrutiny, and other accounting activities.

• Daily Reporting: Collect daily work reports from all staff members and prepare a consolidated report for the CEO.

• CEO Reporting: Report daily activities, completed tasks, pending work, deadlines, staff performance, and important issues directly to the CEO.

• Leadership & Monitoring: Allocate responsibilities, monitor productivity, maintain discipline, and ensure accountability within the accounts team.

• Work Coordination: Coordinate with the CEO regarding meetings, priorities, instructions, follow-ups, and important business matters.

• Task Follow-up: Ensure that all assigned work is completed accurately and within the prescribed deadlines.

• Problem Solving: Identify accounting errors, operational issues, and delays, and take appropriate action to resolve them.

• Team Coordination: Maintain effective communication between the CEO, accounts team, and other departments.

• Confidentiality: Handle sensitive financial information, company records, and management-related matters with complete confidentiality.

• Daily Work Summary: Provide the CEO with a clear end-of-day report covering work completed, pending tasks, staff-wise progress, and the next day's priorities.

Required Skills & Qualifications

• Strong accounting background is mandatory.

• Proven experience in managing or supervising a large accounts team, preferably 15–20 members.

• Excellent leadership, decision-making, and team-handling abilities.

• Strong knowledge of accounting processes, GST, TDS, Income Tax, and financial reporting.

• Good command of MS Excel, accounting software, and reporting systems.

• Excellent communication, coordination, and organizational skills.

• Ability to manage multiple responsibilities and work under pressure.

• High level of professionalism, integrity, accountability, and confidentiality.

Preferred Candidate Profile

A proactive, disciplined, and result-oriented professional who can independently manage the accounts team, ensure smooth daily operations, maintain proper reporting systems, and act as a reliable coordination link between the accounts department and the CEO.

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