अकाउंट्स एग्जीक्यूटिव

JOB DESCRIPTION – ACCOUNT EXECUTIVE Department: Finance & Accounts Reporting To: Finance Manager/Management Experience: 2–5 Years Qualification: B.Com / M.Com/MBA Software Proficiency: Busy Accounting Software, MS Excel Position Summary The Account Executive will be responsible for supporting the Company’s finance and accounting operations through accurate transaction processing, financial record maintenance, banking coordination, working capital support, accounts receivable and payable management, and preparation of financial data for management reporting. The role requires strong accounting fundamentals, attention to detail, and the ability to ensure financial transactions are recorded in accordance with established accounting policies and procedures. Key Responsibilities General Accounting & Bookkeeping  Record and maintain day-to-day financial transactions in Busy Accounting Software.  Process accounting entries related to receipts, payments, sales, purchases, journals, and adjustments.  Maintain accurate general ledger accounts and subsidiary records.  Ensure proper accounting classification and documentation of transactions.  Assist in monthly, quarterly, and annual account closing activities. Billing & Revenue Administration  Prepare and process customer invoices, GST invoices, debit notes, credit notes, and other commercial documents.  Ensure timely and accurate recording of revenue-related transactions.  Maintain billing records and coordinate with internal stakeholders for invoice processing.  Monitor invoice status and support collection activities. Accounts Receivable Management  Track customer outstanding balances and ageing reports.  Follow up with customers for collections and payment realization.  Reconcile customer accounts and resolve discrepancies.  Prepare customer account statements and collection reports. Accounts Payable Management  Verify vendor invoices and supporting documentation.  Process vendor payments in accordance with approved payment schedules.  Reconcile vendor ledgers and resolve outstanding issues.  Maintain accurate records of payable transactions and vendor balances. Treasury, Banking & Cash Management  Manage day-to-day banking transactions including NEFT, RTGS, IMPS, UPI, cheque deposits, and fund transfers.  Liaise with banks for operational banking matters, account maintenance, KYC compliance, and banking documentation.  Support banking requirements related to account opening, modifications, mandates, and other banking services.  Perform periodic bank reconciliations and investigate unreconciled items.  Monitor daily cash and bank positions.  Administer petty cash operations, including disbursements, reimbursements, verification, and reconciliation.  Maintain adequate supporting documentation and approvals for all cash and banking transactions. Financial Controls & Documentation  Ensure completeness and accuracy of supporting financial documentation.  Maintain organized records for accounting, banking, and financial transactions.  Support internal control processes and adherence to company policies.  Assist in preparation of schedules and documentation required for audits and financial reviews. Management Information & Reporting  Prepare routine MIS reports and financial data as required by the Finance Manager.  Generate reports relating to receivables, payables, cash balances, and transaction summaries.  Assist in preparation of financial schedules and management reporting packs.  Provide accurate financial information to support business decision-making. Stakeholder Coordination  Coordinate with customers, vendors, bankers, and internal departments on finance-related matters.  Support the Finance Manager in ensuring efficient finance and accounting operations.  Facilitate timely submission of financial information and supporting documents as requested. Key Competencies  Strong understanding of accounting principles and bookkeeping practices.  Working knowledge of GST invoicing and commercial documentation.  Proficiency in Busy Accounting Software and Microsoft Excel.  Strong numerical and analytical skills.  Effective communication and stakeholder management abilities.  High degree of accuracy, confidentiality, and attention to detail.  Ability to prioritize tasks and meet deadlines in a dynamic environment. Preferred Profile  Experience working in a Private Limited Company.  Exposure to banking operations, receivable management, and payable management.  Ability to independently manage routine finance and accounting activities.  Professional approach in dealing with customers, vendors, banking institutions, and internal stakeholders. Compensation Compensation shall be commensurate with qualifications, experience, and market standards.

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