Verify the Purchase Order (PO), Delivery Challan (DC), GRN, and Invoice before making any entry.
Ensure supplier name, invoice number, invoice date, GSTIN, and HSN/SAC code are correct.
Check quantity, rate, discount, GST, and total amount against supporting documents.
Make billing entries in Tally/ERP on the same day of receipt.
Record all inward and outward invoices accurately.
Ensure no duplicate invoice entry is made.
Verify approval from the concerned department/HOD before processing the bill.
Match gate entry details with the invoice and delivery challan.
Maintain proper filing of original invoices and supporting documents.
Report any price, quantity, or document discrepancies immediately to the Accounts Manager.
Prepare a daily pending bill report and follow up with departments.
Maintain vendor-wise bill tracking and payment status.
Ensure GST and other statutory details are entered correctly.
Keep confidentiality of all financial records and documents.
Complete all billing entries before the daily accounts closing time.
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