Accountant

Accounts Executive (Billing & Receivable Specialist)

​Location: [Insert Location]

Job Type: Full-time

Software Required: Busy Accounting Software (Advanced Knowledge)

​Job Summary

​We are seeking a detail-oriented and disciplined Accounts Executive to handle our daily invoicing, transaction recording, and payment collection follow-ups. In this role, you will be solely responsible for keeping our Busy software up-to-date and ensuring timely collections from our parties.

​Note: This role does not involve complex finalization of accounts, taxation (GST filing), or payroll. It is strictly focused on Sales/Purchase data entry and regular payment follow-ups.

​Key Responsibilities

​1. Billing & Data Entry (Busy Software)

​Sales & Purchase: Generate accurate sales invoices and timely record all incoming purchase bills in Busy.

​Receipts & Payments: Promptly log all entries for payments made to suppliers and receipts collected from customers.

​Data Accuracy: Ensure all entries match corresponding delivery challans, purchase orders, and bank statements.

​2. Party Ledger & Reconciliation

​Ledger Maintenance: Keep individual party (customer and vendor) ledgers perfectly updated.

​Reconciliation: Regularly reconcile ledgers with parties to resolve any discrepancies in billing or outstanding amounts.

​3. Payment Follow-up & Collections

​Aging Reports: Monitor outstanding payment reports in Busy on a daily/weekly basis.

​Party Communication: Call, email, or message parties to follow up on overdue invoices politely but persistently.

​Payment Tracking: Coordinate with the sales/dispatch team to ensure payment issues or disputes are resolved quickly to speed up collection.

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