Payment Follow-up
• Maintain the outstanding payment list.
• Follow up regularly with clients.
• Record the expected payment date and reason for delay.
• Update management about overdue payments.
2. Purchase
• Collect quotations from vendors.
• Compare price, delivery time and payment terms.
• Prepare and send Purchase Orders after approval.
• Keep all purchase records properly.
3. Vendor Follow-up
• Follow up on every promised delivery date.
• Do not accept only verbal promises.
• Ask for proof such as photos, invoice, LR copy or driver details.
• Escalate repeated delay or false commitment to Srinivas and management.
4. Documentation
• Maintain Purchase Orders, invoices and delivery challans.
• Keep vendor, client, warranty and service records updated.
• Save documents in the correct shared folder.
• Make sure important information is not kept only in one person's phone