Purchase Executive

Role Purpose
The role is responsible for assisting the Senior Manager – Purchase in procuring products and services in line with company policies, standards, and goals. This includes supporting negotiations, finalizing commercials, and providing periodic reports to the AVP – Purchase, while ensuring adherence to standards related to cost, quality, aesthetics, innovation, and functionality.

Duties & Responsibilities
• Preparation of documents for floating RFI, RFQ, and BOQ.
• Ongoing vendor development.
• Tracking and timely finalization of group Annual Maintenance Contracts.
• Processing and tracking AMC work orders and payments centrally for owned and leased resorts.
• Supporting negotiation and closure of Group CAPEX, R&M, Pre-Opening, and Project requirements along with the Senior Manager – Purchase.
• Tracking TAT from requisition to issuance of order.
• Managing Group DTH billing centrally and processing PO and payments on time.
• Knowledge of vendors for operational products for resorts (national contract experience preferred).
• Assisting senior team in vendor and commercial finalization.
• Ensuring sourcing of products and services at the right quality and price.
• Preparing cost impact sheets and comparatives in the prescribed format with accurate data.
• Preparing Award Notes for finalized contracts.
• Issuing rate clearances to Unit/Project teams.
• Coordinating issuance of WO/PO and related advance payments.
• Ensuring vendor compliance with statutory requirements (MSME, HACCP, PAN, GST, etc.).
• Preparing activity and project trackers and sharing them with AVP – Purchase.
• Following up with vendors for non-compliance or non-supply issues.
• Coordinating with corporate and unit finance teams regarding pending vendor payments.
• Maintaining trackers, documents, and records efficiently.

Minimum Experience
• 3–5 years of experience in hospitality pre-opening, projects, R&M, and CAPEX is mandatory.

Qualification
• Graduation is mandatory; Engineering graduates preferred.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.