Purchase Executive

Key Responsibilities

Procurement & Sourcing

• Procure raw materials, ingredients, beverages, packaging, and consumables as per approved requisitions.

• Identify, evaluate, and onboard vendors in line with quality, pricing, and delivery standards.

• Negotiate prices, credit terms, and contracts to optimize cost without compromising quality.

Inventory & Cost Control

• Coordinate with stores/kitchen to maintain optimal stock levels and avoid shortages or excess inventory.

• Monitor consumption patterns, wastage, and expiry to minimize losses.

• Support food cost and inventory audits on a regular basis.

Vendor Management

• Build and maintain strong relationships with suppliers.

• Ensure timely delivery, correct quantities, and quality compliance.

• Resolve supplier issues related to pricing, shortages, or quality deviations.

Quality & Compliance

• Ensure all food and non-food items meet FSSAI, hygiene, and internal quality standards.

• Maintain proper documentation such as invoices, GRNs, vendor licenses, and compliance records.

Coordination & Reporting

• Coordinate with kitchen, bar, and operations teams for daily and weekly requirements.

• Prepare purchase reports, price comparison sheets, and vendor performance summaries.

• Support budgeting and forecasting activities related to procurement.

Key Skills & Competencies

• Strong negotiation and vendor management skills

• Knowledge of food ingredients, perishables, and restaurant supplies

• Understanding of inventory management and cost control

• Basic knowledge of FSSAI and hygiene standards

• Proficiency in MS Excel and inventory/POS systems

• Attention to detail and strong coordination skills

Qualifications & Experience

• Graduate in any discipline (Hotel Management / Supply Chain preferred)

• 2–5 years of experience in restaurant or hospitality procurement

• Experience in handling food & beverage purchases is mandatory

Key Performance Indicators (KPIs)

• Cost savings achieved through negotiation

• Stock availability and zero operational downtime

• Reduction in wastage and expiry losses

• Vendor performance and delivery adherence

• Compliance with quality and hygiene standards

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 4 years of experience.