Office Assistant

Job Responsibilities:
1. Pantry & Consumables Management

•     Ensure continuous availability of tea, coffee, and other pantry consumables.

•     Procure pantry materials from DMart and maintain adequate stock levels.

•     Coordinate monthly supply of tea/coffee and drinking water (Bisleri bottles) to the Experience Center.

•     Arrange monthly birthday cakes along with required paper plates and serving items.

2. Material & Inventory Management

•     Maintain accurate daily consumption records for pantry materials, housekeeping (HK) materials, stationery items, and ID cards.

•     Manage asset tags and ensure timely update of asset data in records.

•     Ensure monthly delivery of HK and stationery materials for CSR activities.

•     Maintain the admin store in an organized and efficient manner.

3. Vendor & External Coordination

•     Coordinate ID card collection from Sanpada.

•     Handle monthly cheque deposits for Bank and MSEDCL payments.

•     Arrange stamp papers as required by the organization.

•     Procure electrical and plumbing materials from local vendors as needed.

•     Follow up with vendors for timely completion of assigned work.

4. Office Monitoring & Facility Upkeep

•     Conduct daily rounds of the office premises to assess cleanliness and facility conditions.

•     Identify and report repair and maintenance requirements to the Admin Manager promptly.

•     Coordinate with the housekeeping team by assigning daily and weekly cleaning tasks.

•     Ensure that housekeeping standards are consistently maintained across all areas.

5. Event & Celebration Management

•     Organize and coordinate office decorations for festivals and national events including Diwali, Ganesh Festival, Christmas, New Year, Independence Day (15 Aug), and Republic Day (26 Jan).

•     Plan and execute birthday celebrations including food distribution arrangements.

6. Experience Center Coordination

•     Liaise monthly with site security teams to coordinate supply of HK materials, tea/coffee, and drinking water (Bisleri bottles).

7. Administrative & Document Support

•     Provide spiral binding and general document support to staff as needed.

•     Handle material movement, logistics, and dispatch coordination.

•     Ensure adequate availability of printer supplies including paper, cartridges, stapler pins, and related consumables.

•     Handle timely refilling and replacement of office equipment supplies.

Skills:
Vendor coordination & follow-up

Inventory & record maintenance

Facility & housekeeping oversight

Event planning & execution

Basic MS Office proficiency

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 6+ years Experience.