Executive Assistant

Executive Assistant / Personal Assistant (India-Based)

Location: Wadala, Mumbai | Must Overlap with U.S. Business Hours

Role Overview

The organization operates global teams across the United States (EST, CST, PST), India (IST), and Dubai (GST). This role supports the Founder across business operations while also providing limited personal support when required. This is a high-trust, execution-driven position. The role combines professional executive coordination with occasional family support during the Founder’s time in India.

Executive Responsibilities

• Manage a complex global calendar across multiple time zones

• Coordinate meetings across U.S., India, and UAE teams

• Prepare meeting briefs and maintain structured documentation

• Track action items and ensure completion across departments

• Support travel planning and logistics

• Maintain organized reporting and communication flow

• Assist with document management and operational follow-up

Family Support Component (When Founder Is in India)

When the Founder is in India, the role may include structured support related to his daughter to allow focused working time. This is not a full-time nanny position but requires maturity, responsibility, and comfort working with children.

• Provide Montessori-style engagement and learning support

• Organize educational outings such as museums or cultural visits

• Assist with structured play and developmental activities

• Ensure a safe, positive, and enriching environment

Required Qualifications

• Fluent, professional English communication is mandatory

• 5+ years supporting a Founder, executive, or senior leader preferred

• Highly organized with strong follow-through

• Comfortable working across time zones

• High integrity and discretion

• Comfortable working with children in a structured, educational manner

• Calm, responsible, and proactive personality

Role Expectations

This role requires flexibility. There will be early or late calls due to global operations. The position requires strong judgment, professionalism, and the ability to separate business priorities from personal support responsibilities when needed.

What Success Looks Like

• No missed follow-ups or time zone errors

• Clear coordination across global teams

• Professional communication at all times

• Reliable and responsible family support when required

• Improved execution through strong organization

Immediate joiners preferred

Job Types: Full-time, Permanent

Pay: ₹60,000.00 - ₹100,000.00 per month

Work Location: In person

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6+ years Experience.