Executive Assistant

The Role

Reporting directly to the CEO, you will govern the company’s cross-functional operating rhythm. Anzen has built detailed frameworks for every function - defining what data is produced, by whom, when, and who needs it next. Your job is to make this system work in practice: track deliverables, coordinate across functions, follow up, spot issues early, and keep the CEO informed.

You will also support day – to – day operations by handling administrative and coordination responsibilities, managing stakeholders, and effectively prioritizing multiple tasks.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and meetings

• Coordinate travel arrangements, itineraries, and expenses

• Prepare reports, presentations, and meeting notes

• Handle confidential documents and information with discretion

Stakeholder Management

• Act as a point of contact between the CEO and internal/external stakeholders

• Coordinate with teams, clients, and vendors for smooth communication

• Follow up on action items and ensure timely completion

• Maintain professional relationships with key stakeholders

Office Administration

• Manage daily office operations and administrative tasks

• Maintain records, files, and documentation

• Handle emails, calls, and correspondence

• Assist in organizing meetings, events, and office activities

Skills

• Excellent communication and interpersonal skills

• Strong organizational and multitasking abilities

• Proficiency in Office365 (Word, Excel, PowerPoint, Outlook, Teams)

• Time management and attention to detail

• Ability to handle confidential information

Preferred Qualifications

• Bachelor’s degree in any discipline

• Experience in executive assistance or office administration

• Exposure to stakeholder or client coordination

Key Competencies

• Problem-solving mindset

• Professionalism and discretion

• Adaptability and quick learning

• Strong follow-up and coordination skills

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.