Back Office Executive Assistant

Job Description – Executive Assistant to Managing Director (EA to MD)

Company: One Enterprises
Position: Executive Assistant to Managing Director
Location: Andheri East, Mumbai
Employment Type: Full-Time
Work Mode: Work from Office
Experience: 1–3 Years

About the Role

One Enterprises is looking for a highly organised, proactive, and dependable Executive Assistant to the Managing Director to provide comprehensive administrative and operational support.

The ideal candidate should have excellent communication and coordination skills, strong follow-up abilities, good knowledge of MS Office, and the ability to manage multiple priorities while maintaining complete confidentiality.

Key Responsibilities

• Manage the MD’s daily calendar, appointments, meetings, and schedules.

• Coordinate internal and external meetings on behalf of the MD.

• Follow up with employees, clients, vendors, and other stakeholders on pending tasks.

• Prepare and maintain reports, presentations, documents, and MIS as required.

• Handle emails, correspondence, and routine communication on behalf of the MD.

• Coordinate travel arrangements, meetings, appointments, and other official requirements.

• Maintain records and confidential documents in an organised manner.

• Act as a communication bridge between the MD and internal/external stakeholders.

• Track important tasks, deadlines, and commitments and ensure timely follow-up.

• Assist the MD with day-to-day administrative and operational activities.

• Support in preparing meeting agendas, minutes, action points, and follow-up trackers.

• Handle sensitive and confidential information with professionalism and discretion.

• Take care of urgent or ad-hoc requirements assigned by the MD.

Requirements

• Graduate in any discipline.

• 1–3 years of experience as an Executive Assistant, Personal Assistant, Secretary, Management Assistant, or similar role.

• Excellent verbal and written communication skills.

• Strong follow-up and coordination skills.

• Good working knowledge of MS Excel, MS Word, PowerPoint, Outlook/Gmail, and Google Workspace.

• Strong organisational and time-management abilities.

• Ability to multitask and prioritise work effectively.

• Professional, presentable, and confident personality.

• High level of confidentiality, integrity, and ownership.

• Should be comfortable working directly with the Managing Director.

• Candidates residing in or around Andheri East / nearby Mumbai locations will be preferred.

Key Skills

Executive Assistance | Calendar Management | Follow-ups | Coordination | MS Office | Communication | Documentation | Scheduling | MIS Reporting | Stakeholder Management | Time Management | Confidentiality

What We Offer

• Direct exposure to the Managing Director and senior-level operations.

• Opportunity to work in a dynamic business environment.

• Growth and learning opportunities.

• Competitive salary depending on experience and suitability.

Location: Andheri East, Mumbai
Experience: 1–3 Years
Employment Type: Full-Time, Work from Office

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.