Executive Assistant

Strategic Calendar & Time Management

• Manage a complex, ever-changing calendar with a high level of detail.

• Act as a "gatekeeper," prioritizing meeting requests and ensuring the MD's day is optimized for high-level decision-making.

• Coordinate international and domestic travel, including visas, flights, accommodation, and detailed itineraries.  

2. Communication & Liaison

• Draft, edit, and proofread high-level correspondence, presentations, and reports.  

• Act as the MD's representative in communications with Board Members, clients, and department heads.  

• Manage incoming calls and emails, responding on behalf of the MD where appropriate.  

3. Meeting & Project Support

• Prepare agendas, briefing notes, and supporting documents for all meetings.

• Attend key meetings to take minutes and, more importantly, track and drive action items to completion.  

• Oversee special projects or research initiatives as assigned by the MD.

4. Operations & Confidentiality

• Handle highly sensitive information with absolute discretion and confidentiality.  

• Manage expense reporting and occasional personal logistics to ensure the MD can focus entirely on business objectives.

Required Skills & Qualifications

• Experience: 5+ years of experience supporting C-Suite or Senior Management.

• Tech Savvy: Expert proficiency in Google Workspace or Microsoft 365 (especially complex calendaring and PowerPoint/Slides).  

• Communication: Elite verbal and written communication skills with a "concise but thorough" approach.

• Anticipation: The ability to think three steps ahead (e.g., booking a lunch reservation before being asked because a meeting is running long).

• Adaptability: Comfortable with ambiguity and able to pivot quickly when priorities shift.  

• It is a Full Time Back Office / Data Entry job for candidates with 4 - 6 years of experience.