Back Office Executive Assistant

Job Title: Personal Assistant

Location: Santacruz West

Employment Type: Full-time

Job Summary

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate will manage schedules, coordinate appointments, handle communications, and assist with day-to-day tasks while maintaining strict confidentiality.

Key Responsibilities

• Manage calendars, appointments, and meetings.

• Handle phone calls, emails, and correspondence.

• Organize documents, files, and records.

• Run personal and business-related errands as required.

• Assist with planning and coordination.

• Liaise with vendors, clients, and service providers.

• Prepare reports, and meeting notes.

• Track expenses and maintain basic records.

• Ensure confidentiality of sensitive information.

• Support other administrative and operational tasks as assigned.

Required Qualifications

• Bachelor's degree or equivalent experience.

• 2–5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.

• Excellent verbal and written communication skills.

• Strong organizational and time management abilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

• Ability to multitask and prioritize effectively.

• High level of discretion, integrity, and professionalism.

• Strong problem-solving skills and attention to detail.

• Candidate should able to work on his own

Preferred Skills

• Familiarity with scheduling and project management tools.

• Flexible working hours and willingness to travel when required.

Key Competencies

• Professionalism

• Confidentiality

• Initiative

• Adaptability

• Reliability

• Strong interpersonal skills

• Time management

Reporting To: Managing Director / CEO / Employer

Only Female candidates' should apply

• It is a Full Time Back Office / Data Entry job for candidates with 5 - 6 years of experience.