Back Office Executive Assistant

Job Title: Executive – Operations

Job Summary:
We are seeking a proactive and detail-oriented Executive to support daily business operations and ensure smooth coordination between clients, vendors, and internal teams. The ideal candidate should possess excellent communication, organizational, and problem-solving skills, with the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Coordinate day-to-day operational activities and ensure timely execution of assigned tasks.

• Liaise with clients, vendors, and internal departments to ensure seamless service delivery.

• Prepare and maintain reports, MIS, documentation, and operational records.

• Monitor service requests and ensure timely closure of client requirements.

• Coordinate employee onboarding, documentation, and compliance-related activities.

• Handle vendor coordination, procurement follow-ups, and inventory management.

• Track service schedules and ensure timely completion of operational activities.

• Draft professional emails, letters, and client communications.

• Maintain records of invoices, attendance, service reports, and other operational documents.

• Resolve operational issues by coordinating with relevant stakeholders.

• Ensure adherence to company policies, quality standards, and statutory compliance.

• Support management in process improvement initiatives and special projects.

Required Qualifications:

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.

• 1–3 years of relevant experience in operations, administration, customer service, or facility management.

• Freshers with strong communication and organizational skills may also apply.

Skills & Competencies:

• Excellent verbal and written communication.

• Strong organizational and time management skills.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

• Ability to multitask and prioritize work effectively.

• Strong analytical and problem-solving abilities.

• Team player with a customer-centric approach.

• Attention to detail and accuracy in documentation.

• Ability to work under pressure and meet deadlines.

Preferred Experience:

• Experience in facility management, housekeeping operations, vendor management, customer support, or administrative coordination.

• Familiarity with MIS reporting, documentation, and compliance processes is an added advantage.

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 2 years of experience.