Executive Assistant

Executive Assistant to the Managing Director

We are seeking a highly organized, proactive, and dynamic Executive Assistant to provide comprehensive support to our Managing Director. This role requires an individual with excellent follow-up skills who can manage both professional and personal tasks with utmost discretion and efficiency, similar to the dynamic assistant in The Devil Wears Prada (though we'll focus on the efficiency and adaptability, not the demanding nature!).

The ideal candidate is a self-starter who thrives in a fast-paced, demanding environment and can anticipate needs before they arise. You will be the MD's right hand, enabling them to focus on strategic decision-making by streamlining their operations and managing a wide range of responsibilities.

Key Responsibilities

• Calendar & Schedule Management: Expertly manage the MD's complex professional and personal schedule, including appointments, meetings, and travel arrangements (flights, accommodation, itineraries).

• Communication Hub: Act as the primary point of contact, screening calls and emails, and drafting correspondence on behalf of the MD. You will be the MD's voice to the rest of the team.

• Task Delegation & Follow-Up: Manage a dynamic task list, delegating work to team members as instructed by the MD and ensuring all tasks are completed by the committed date and time .

• Administrative Support: Maintain organized filing systems (paper and digital), prepare reports/presentations using MS Office (especially Excel and Word), and conduct research as needed .

• Personal Assistance: Handle various personal tasks and errands for the MD, such as booking movie tickets, coordinating house repairs, and managing other personal logistics with discretion .

• Integrity & Confidentiality: Uphold a strict level of professionalism and confidentiality with all sensitive information and personal matters.

Qualifications & Skills

• Experience: 1-5 years of proven experience as an assistant or secretary to a senior executive .

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 5 years of experience.