Executive Assistant

Role Purpose

The Executive Assistant provides high-level administrative and organizational support to a senior leader. This role ensures seamless day-to-day operations by managing calendars, meetings, travel, and key communications while always maintaining discretion and professionalism. The ideal candidate is proactive, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment.

Key Duties And Responsibilities

Executive and Administrative Support

Manage the leader’s calendar, appointments, and travel logistics.

Coordinate leadership meetings, governance reviews, and site events, ensuring all logistics and materials are in place.

Prepare presentations, reports, and communications with accuracy and attention to detail.

Handle confidential correspondence and sensitive information with the highest level of discretion.

Anticipate the leader’s needs and provide proactive administrative support to ensure priorities are met.

Operations and Coordination

Coordinate with internal teams to ensure smooth execution of meetings, reviews, and deliverables.

Support event and visit logistics, including planning and on-ground coordination.

Manage PO creation, invoice processing, and vendor payments in partnership with Finance and Procurement.

Maintain trackers, dashboards, and action logs for leadership visibility.

Communication and Stakeholder Management

Serve as a point of contact for internal and external stakeholders.

Draft and circulate meeting notes, communications, and updates on behalf of the leader.

Foster effective communication and collaboration across teams to ensure timely follow-ups and closures.

Required Skills And Competencies

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

High level of confidentiality, professionalism, and judgment.

Proficiency in Microsoft Office Suite, Teams, and collaboration tools.

Strong interpersonal skills with the ability to work effectively across functions and levels.

Qualifications And Experience

Graduate with 1–5 years of experience as an Executive Assistant or in a similar senior administrative role.

Experience supporting senior leadership in a multinational or matrix organization is preferred.

Demonstrated ability to manage complex scheduling, logistics, and communication needs.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 3 years of experience.