Back Office Executive Assistant

Job Description – Executive Assistant (EA)

Company: Anil Agencies Pvt. Ltd.
Position: Executive Assistant (EA)
Department: Management / Administration
Location: Okhla Phase-II, New Delhi
Experience: 1–4 Years
Salary: As per experience and skills

Job Summary

We are looking for a well-organized and proactive Executive Assistant (EA) to provide administrative and coordination support to senior management. The candidate should be confident, professional, tech-savvy, and capable of handling confidential information and multiple tasks efficiently.

Key Responsibilities

• Manage the Director’s daily calendar, meetings, appointments, and schedules.

• Coordinate internal and external meetings and ensure timely follow-ups.

• Prepare meeting agendas, MOMs, reports, and presentations.

• Handle professional emails, correspondence, and documentation.

• Coordinate with different departments and follow up on assigned tasks.

• Maintain confidential company and management-related information.

• Arrange travel, meetings, and other official requirements when required.

• Maintain records, files, and important documents.

• Track pending tasks and provide timely reminders to concerned team members.

• Prepare Excel reports and other management-related MIS.

• Coordinate with clients, vendors, and business associates whenever required.

• Assist management in day-to-day administrative and operational activities.

• Perform other responsibilities assigned by senior management.

Required Skills

• Excellent communication and interpersonal skills.

• Good command of English (written and verbal).

• Strong knowledge of MS Office – Excel, Word, and PowerPoint.

• Good email drafting and documentation skills.

• Strong coordination and follow-up skills.

• Good time-management and organizational skills.

• Ability to maintain confidentiality.

• Professional personality and positive attitude.

• Ability to multitask and work under deadlines.

• Tech-savvy and comfortable using digital tools and applications.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 4 years of experience.