Executive Assistant

Job Summary:

We are looking for a highly organized and tech-savvy Executive Assistant to support senior leadership in daily administrative, operational, and coordination tasks. The ideal candidate should be comfortable using digital tools, managing communication workflows, and handling scheduling, documentation, and reporting with high accuracy and confidentiality.

Key Responsibilities:

Manage daily calendar, meetings, appointments, and travel schedules for senior management

Coordinate internal and external meetings, including agenda preparation and follow-ups

Handle emails, official communication, and prioritization of important messages

Maintain reports, trackers, dashboards, and documentation using digital tools

Support in preparing presentations, MIS reports, and meeting summaries

Manage files, folders, and data organization on Google Drive / cloud systems

Coordinate with HR, Sales, Finance, and Operations teams for smooth execution of tasks

Use communication tools like Slack / Teams / Email for coordination and updates

Assist in CRM / HRMS / business tool updates if required

Handle basic troubleshooting for software/tools and escalate IT issues when needed

Ensure confidentiality of sensitive business and leadership information

Required Skills & Competencies:

Strong command of Google Workspace (Docs, Sheets, Calendar) or MS Office

Excellent Excel skills (basic formulas, filtering, reporting)

Familiarity with Zoom, Google Meet, Microsoft Teams, Slack

Good written and verbal communication skills

Ability to manage multiple tasks and prioritize effectively

Strong attention to detail and organizational skills

Tech-friendly mindset with ability to quickly learn new tools

Basic understanding of CRM / HRMS systems (preferred)

Knowledge of AI tools (ChatGPT, Notion AI, etc.) is a plus

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 3 years of experience.