Data Entry Executive

Designation: Data Lead

The Data Lead is responsible for managing employee records, attendance, payroll support, compliance documentation, uniform management, statutory updates, and operational data maintenance. The role requires strong coordination with HR, Operations, Payroll, and Clients to ensure accurate employee data, timely reporting, and smooth administrative processes.

Key Roles & Responsibilities

1. Employee Data & Documentation Management

Complete employee enrollment process and maintain induction files for newly joined employees.

Prepare and maintain employee master data and personnel records.

Generate employee ID cards for newly joined staff.

2. Attendance & Payroll Support

Follow up and update employee attendance in salary files. Attendance tracker reports and maintain proper records.

Update attendance data in payroll software accurately.

Generate payslips and support password reset for employee access.

Maintain payroll backups and payroll-related documentation.

Generate and enroll EPF numbers for newly joined employees.

3. Compliance & Statutory Coordination

Coordinate Police Verification Certificate (PVC) process and maintain records.

Support compliance audits and provide required documentation.

4. Security & Audit Coordination

Maintain security deposit records and FOS joined data.

Prepare audit documents and support internal and external audits.

Ensure proper employee verification and documentation as per company policy.

5. Software & Database Management

Update employee and company asset details in software systems.

Ensure database accuracy and timely updates.

6. Uniform Management & Store Operations

Maintain uniform stock and store inventory records.

Process uniform deduction details and coordinate with HR for salary deductions.

Raise demand for new purchase orders (PO) for uniforms.

7. Reporting & Coordination

Prepare reports for management approval.

Coordinate with HR, Operations, Payroll, and Vendors for daily activities.

Ensure all assigned tasks are completed within timelines.

Strong knowledge of MS Excel, Payroll Software, and Data Management

Knowledge of PF, ESI, Payroll, Attendance Management

Good coordination with operations and HR teams

[17:53, 27/05/2026] VS4 Security And Services: good but JD IS ALWAYS SHORT AND CRISP

[17:54, 27/05/2026] VS4 Security And Services: SHARE THE JD OF SHILPAS'S ROLE

[14:49, 28/05/2026] Compliance VS4 Office: Job Description – Office Coordinator

1. Maintain enrolment forms, employee records, and filing systems.

2. Handle document uploads, cheque deposits, PF & ESI creation processes.

3. Coordinate recruitment activities including job calls, candidate interviews, and profile updates.

4. Manage uniform dispatch, stock records, ID card, and courier handling.

5. Maintain tracker sheets, stationery requirements.

6. Support employee engagement activities and ensure smooth office coordination.

7. Maintain a clean, organized, and efficient office environment.

8. Maintain deduction records such as xerox charges, name badge charges, and bank charges.

• It is a Full Time Back Office / Data Entry job for candidates with 4 - 6+ years Experience.