Back Office Staff

Position: Back Office Executive / Office Assistant
Department: Administration / Back Office
Experience: 1–3 Years
Location: [Company Location]
Employment Type: Full-Time

Job Summary

We are looking for a responsible and organized Back Office Staff member to handle day-to-day office documentation, customer and supplier coordination, quotations, invoices, reports, and general administrative activities. The candidate should have basic knowledge of Tally, MS Excel, MS Word, and email drafting.

Key Responsibilities

• Handle day-to-day back-office and administrative activities.

• Prepare and maintain quotations, invoices, purchase orders, delivery documents, and other office documentation.

• Prepare Test Certificates / Inspection Certificates as required.

• Prepare professional emails, letters, and other business correspondence.

• Communicate with customers and suppliers through email and telephone.

• Maintain customer and supplier records and documentation.

• Enter and maintain basic accounting transactions in Tally.

• Handle basic MS Excel work, including data entry, calculations, records, and reports.

• Prepare documents and letters using MS Word.

• Maintain proper filing of quotations, orders, invoices, test certificates, drawings, and other documents.

• Follow up with customers regarding quotations, orders, payments, and other requirements.

• Coordinate internally regarding production, dispatch, material requirements, and order status.

• Prepare daily/weekly reports and maintain office records.

• Assist management in routine office and administrative work.

Required Skills

• Tally – Basic knowledge

• MS Excel – Basic to Intermediate knowledge

• MS Word – Good working knowledge

• Good email drafting and communication skills

• Ability to prepare professional quotations and test certificates

• Good typing and data-entry skills

• Good organizational and documentation skills

• Ability to maintain records accurately

• Good communication and follow-up skills

• Ability to work independently and coordinate with customers, suppliers, and internal staff

Educational Qualification

• Minimum 12th Pass

Preferred Candidate Profile

• Should be sincere, responsible, punctual, and willing to learn.

• Should have good attention to detail and accuracy in documentation.

• Should be comfortable handling multiple office tasks and deadlines.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.