Back Office Purchase Executive

Job Summary

We are looking for a Purchase Executive with experience in the valve, fittings, engineering or manufacturing industry. The candidate will be responsible for sourcing materials, vendor development, price negotiation, purchase order management, and ensuring timely availability of materials for production.

The role should have strong exposure to engineering items such as castings, forgings, machined components, fasteners, gaskets, seals, PTFE parts, SS/MS materials, valves and fittings. These responsibilities are consistent with current manufacturing and valve-industry procurement roles.

Key Responsibilities

• Handle day-to-day purchase and procurement activities based on production and material requirements.

• Source raw materials, bought-out components and engineering items from approved and new vendors.

• Develop and maintain a strong vendor/supplier network.

• Float RFQs, obtain quotations and prepare comparative statements.

• Negotiate price, quality, payment terms and delivery schedules with suppliers.

• Prepare and release Purchase Orders (POs) and ensure correct specifications, quantities and delivery dates.

• Regularly follow up with vendors to ensure on-time delivery.

• Coordinate with Production, Planning, Stores, Quality and Accounts departments.

• Procure items such as:

  • SS / MS / Carbon Steel materials

  • Castings & forgings

  • Machined components

  • Fasteners

  • Gaskets & seals

  • PTFE / Teflon components

  • Valve accessories

  • Pipes & fittings

  • Bearings and other engineering consumables

• Identify alternate vendors for critical and regular materials.

• Monitor material prices and market trends to achieve cost savings.

• Resolve issues related to short supply, rejection, quality, delayed delivery and price discrepancies.

• Maintain vendor records, quotations, POs and purchase documentation.

• Coordinate with Stores for GRN, material receipt and inspection.

• Verify supplier invoices against PO and GRN and coordinate with Accounts for discrepancies.

• Prepare purchase MIS reports, pending PO reports and vendor performance reports.

• Ensure procurement activities comply with company procedures, GST and required documentation.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 5 years of experience.