A Naukri Group company
LoginHire Local Staff
A Naukri Group companyLoginHire Local Staff
10,000 - 12,000 /month
Smita Scientific
Vasai East, Mumbai
1 - 3 years Experience in Back Office / Data Entry
Full Time
Job Description – Back Office & Admin Executive
Position: Back Office & Admin Executive
Working Hours: 10:00 AM to 6:00 PM
Working Days: As per Company Policy
Location: VASAI EAST FATHERWADI GOKHIVARE.
Job Overview
We are looking for a responsible and organized Back Office & Admin Executive to manage day-to-day accounting, billing, sales & purchase entries, customer coordination, and general administrative activities. The candidate should be comfortable working with Tally, Zoho Books, and other accounting/business software and should be able to independently maintain records and complete routine office operations.
Key Responsibilities
1. Accounts & Bookkeeping
- Maintain day-to-day accounting records and books of accounts.
- Enter and maintain Sales, Purchase, Invoice, and Bank transactions.
- Keep sales and purchase records updated on a regular basis.
- Prepare and issue sales invoices as required.
- Maintain and update entries in Tally and Zoho Books.
- Ensure accounting entries and records are accurate and up to date.
- Handle basic accounting-related queries and resolve routine discrepancies.
- Maintain proper documentation and filing of bills, invoices, purchase records, and other accounts-related documents.
2. Sales & Customer Coordination
- Prepare quotations as instructed by management.
- Handle basic customer/sales-related queries through phone calls, WhatsApp, or email.
- Follow up with customers regarding quotations, orders, payments, or other requirements.
- Coordinate with the sales team/management for customer requirements.
- Handle incoming calls related to sales, accounts, orders, and general queries.
- Ensure customer-related information and records are properly maintained.
3. Billing & Order Processing
- Prepare sales invoices and other billing documents.
- Enter and maintain sales orders and related transactions.
- Coordinate with management regarding quotation and billing requirements.
- Ensure orders and billing entries are properly recorded and updated.
4. Admin & Back Office Operations
- Handle day-to-day general office and administrative work.
- Arrange and coordinate Porter/porter-type delivery bookings whenever required.
- Coordinate with courier services and hand over parcels/documents to courier personnel.
- Maintain records of dispatched and received documents/packages.
- Assist management with routine office coordination and administrative tasks.
- Perform other back-office duties as assigned by the management.
Required Skills & Qualifications
- Previous experience in Accounts, Back Office, Administration, or similar role.
- Good working knowledge of Tally and Zoho Books.
- Basic understanding of accounting, sales, purchase, billing, and bank entries.
- Good knowledge of MS Excel / Google Sheets and basic computer operations.
- Good communication and customer-handling skills.
- Ability to handle phone calls and basic customer queries professionally.
- Good organizational and follow-up skills.
- Attention to detail and accuracy in maintaining records.
- Ability to work independently and complete assigned tasks on time.
Preferred Candidate
The ideal candidate should be responsible, organized, trustworthy, and detail-oriented, with the ability to manage accounting, billing, customer coordination, and administrative responsibilities efficiently.
Working Time: 10:00 AM to 6:00 PM
Salary: ₹12000 per month, depending on experience and skills.
To Apply: Please share your CV/Resume with the company
