Back Office Assistant

# 💼 Key Responsibilities

## 🏢 Office Operations & Administration

• Manage office supplies inventory and coordinate timely procurement of required materials.

• Maintain and oversee office equipment, ensuring proper functionality and servicing when needed.

• Ensure overall office organization, cleanliness, and operational efficiency.

## ☎️ Communication & Front Desk Management

• Handle incoming phone calls, emails, and other correspondence professionally.

• Welcome and assist visitors, clients, and vendors in a courteous manner.

• Coordinate internal and external communication across departments.

## 📅 Scheduling & Logistics Coordination

• Schedule meetings, appointments, and conference calls for management and staff.

• Manage calendars and ensure timely coordination of events and activities.

• Arrange travel bookings, accommodation, and related logistics when required.

## 📂 Documentation & Record Management

• Maintain physical and digital filing systems for easy retrieval of documents.

• Update databases, records, and reports accurately and regularly.

• Ensure confidentiality and proper management of company documents and information.

## 🤝 Administrative Support

• Assist teams with preparing reports, presentations, and other business documents.

• Provide general administrative assistance to management and employees.

• Support day-to-day office activities and special projects as assigned.

## 💰 Financial & Accounts Assistance

• Process invoices, expense reports, and reimbursement requests.

• Assist with basic bookkeeping and maintain financial records.

• Coordinate with the finance team for documentation and payment follow-ups.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6+ years Experience.