Finance and Procurement Coordinator

Coordinator, Finance & Procurement, India Operations (Hybrid) Job Title Coordinator, Finance & Procurement, India Operations (Hybrid) Job Description For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best in class educational experience and make Kaplan a great place to work. Our offices in India opened in Bengaluru in 2018. Since then, our team has fueled growth and innovation across the organization, impacting students worldwide. We are eager to grow and expand with skilled professionals like you who use their talent to build solutions, enable effective learning, and improve students’ lives. The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them. The Coordinator will be a part of the Kaplan India core operations team, responsible for managing a part of the Finance operations and processes, the Procurement (hardware) processes as well as local administrative support in Kaplan India. The role involves and expects strong financial background, great communication skills, excellent vendor management abilities and a strong focus towards driving process improvement, enhancing efficiency, and controlling costs. You will play a pivotal role in ensuring the internal financial controls are met with respect to both finance and procurement and overall ensure operational excellence within the local India operations. We seek a strong professional with a proven expertise, ability to manage multiple priorities in a dynamic environment and a willingness to learn and adapt. As all organizations today, we are on a focussed journey to leverage AI and ensure optimum operational efficiency - a key focus for this role will be helping us modernize our finance and procurement workflows to drive continued efficiency and innovation. Primary/Key Responsibilities End-to-End Vendor Onboarding: Manage vendor documentation, execute dual verification processes, and coordinate with the parent company to ensure compliance and final approval. Financial Administration: Process invoices by allocating expenditures to departmental cost codes, partner with the finance team to track payments, and accurately reconcile petty cash logs. Facility Operations & Logistics: Act as the primary liaison with facility management for maintenance and supplies, while also coordinating corporate travel, team events, and ad-hoc office needs. Document Management: Administer e-signature workflows for leadership approvals and oversee the secure routing of paperwork requiring physical signatures. IT Procurement & Sourcing: Partner with Enterprise IT to evaluate regional hardware needs, source competitive quotes from registered vendors, and prepare cost-comparison matrices for leadership approval. Purchasing Lifecycle: Execute equipment purchase orders, verify the physical receipt of goods at the office, and securely transition hardware to the IT department. Asset Management & Repairs: Maintain and update the regional Asset Database by logging all new hardware, identifying faulty equipment, and managing the end-to-end repair process. Hybrid Schedule: 3 days remote / 2 days in office 30-day notification period preferred Minimum Qualifications Bachelor’s Degree 3+ years of experience as a coordinator/executive in finance & procurement operations preferably in technology organizations. Experience in managing internal and external stakeholder relationships is mandatory Must be solutions oriented, highly organized, and demonstrate the ability to handle numerous details. Must exhibit professional and courteous communication. Able to thrive in a fast-paced work environment and openness to adopt change. With AI being a key focus area, we are implementing various efficiency improvement oriented AI initiatives. The candidate must have interest in or experience with AI automation tools to streamline business processes. Applicants must be comfortable working remotely with US-based colleagues and across time zones. Excellent communication, negotiation, and interpersonal skills. Demonstrated ability to build and maintain relationships with vendors. Beyond base salary, our comprehensive total rewards package includes: Hybrid work model provides a flexible work/life balance Voluntary Provident Fund is an additional voluntary contribution scheme associated with the statutory Employee Provident Fund (EPF) Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members Comprehensive health benefits new hire eligibility starts on day 1 of employment Generous Paid Time Off includes National holidays(10), Earned leaves(15), sick leave(12), plus one (1) volunteer day to participate and give back to our local communities Gratuity is applicable upon completion of 5 years as per the Gratuity Act We are committed to providing a supportive and rewarding work environment where every employee can thrive. You can learn more about our full benefits package and total rewards philosophy here. At Kaplan, we believe in attracting, rewarding, and retaining exceptional talent. Our compensation philosophy is designed to be competitive within the market, reflecting the value we place on the skills, experience, and contributions of our employees, while taking into account labor market trends and total rewards. The specific compensation offered will be determined by a variety of factors, including but not limited to the candidate's qualifications, relevant experience, education, skills, and market data. Location Bangalore, KA, India Additional Locations Employee Type Employee Job Functional Area Operations Business Unit 00092 Kaplan Health Diversity & Inclusion Statement : Kaplan is committed to cultivating an inclusive workplace that values diversity, promotes equity, and integrates inclusivity into all aspects of our operations. We are an equal opportunity employer and all qualified applicants will receive consideration for employment regardless of age, race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, veteran status, nationality, or sex. We believe that diversity strengthens our organization, fuels innovation, and improves our ability to serve our students, customers, and communities. Learn more about our culture here . Kaplan considers qualified applicants for employment even if applicants have an arrest or conviction in their background check records. Kaplan complies with related background check regulations, including but not limited to, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. There are various positions where certain convictions may disqualify applicants, such as those positions requiring interaction with minors, financial records, or other sensitive and/or confidential information. Kaplan is a drug-free workplace and complies with applicable laws.