Accounts Payable Executive

Accounts Payable Executive | Full-Time

📍 Location: Gurugram | Work From Office

💼 Type: Full-Time | Office-Based

💰 Salary: Negotiable

🧑‍💼 Openings: 1

📊 Experience: 4–7 Years

📌 Reports To: Finance Controller

■ About the Role

Sparrow Shopfits is hiring an experienced and detail-oriented Accounts Payable Executive to manage vendor billing, payment processing, reconciliations and accounts payable activities for our retail interior fit-out and project operations.

The role requires close coordination with Purchase, Projects, Site, Production and Finance teams to ensure timely bill verification, accurate accounting and smooth vendor payment processing.

■ Key Responsibilities

• Manage the complete Accounts Payable cycle from invoice receipt to payment processing.

• Verify vendor/subcontractor bills against PO, WO, approved rates, GRN, site certification and supporting documents.

• Check quantities, rates, GST, TDS, advances, retention and payment terms before processing bills.

• Coordinate with Purchase, Project Managers and Site Teams for bill approvals and pending documents.

• Book purchase bills, expenses, debit notes, credit notes and vendor invoices in the accounting system.

• Prepare vendor payment proposals and submit them to the Finance Controller for approval.

• Maintain vendor-wise outstanding, ageing and payment status reports.

• Perform vendor ledger reconciliations and resolve invoice/payment discrepancies.

• Track vendor advances, retention and other recoverable amounts.

• Ensure correct application of GST, TDS and statutory deductions.

• Coordinate with vendors for invoices, ledger confirmations, payment status and pending documents.

• Prepare AP MIS covering outstanding payments, overdue bills, advances and pending approvals.

• Support weekly/monthly payment planning, cash-flow inputs and month-end closing.

• Assist in audits, ledger scrutiny and vendor balance confirmations.

• Identify duplicate bills, excess billing, incorrect rates and unsupported claims before payment.

■ Mandatory Requirements

• B.Com / M.Com / Graduate in Commerce, Finance or Accounting.

• 4–7 years of relevant Accounts Payable / Vendor Accounting experience.

• Strong knowledge of vendor billing, reconciliations, payment processing and PO/WO-based billing.

• Working knowledge of GST, TDS, debit/credit notes, advances and retention.

• Proficiency in Tally / ERP / Accounting Software and MS Excel.

• Strong numerical ability, attention to detail and follow-up skills.

• Experience in Interior Fit-Out, Construction, EPC, Civil Contracting or project-based companies will be preferred.

• Immediate or early joiners preferred.

■ How to Apply

📧 singh.princeranjan24@gmail.com

📧 hr@sparrowshopfits.com

📧 hrd@sparrowshopfits.com

📱 WhatsApp: 7549235235

🌐 Apply Online: https://lnkd.in/gEqW-79T

Join Sparrow Shopfits and grow with a team delivering premium retail and commercial interior fit-out projects across India.

📢 Posted by Prince Ranjan Singh

#SparrowShopfits #Hiring #AccountsPayable #AccountsExecutive #FinanceJobs #GurugramJobs

• It is a Full Time Accountant job for candidates with 3 - 6 years of experience.