Accounts Executive

JOB DESCRIPTION

Account Associate

Company: Excelus Communications
Location: Gurgaon, Haryana
Department: Finance & Accounts
Employment Type: Full-Time
Experience: 1–3 Years
Reporting To: Accounts Manager / Finance Head

About Excelus Communications

Excelus Communications is an Audio-Visual and IT solutions company providing professional AV integration, video conferencing, display solutions, IT peripherals, and related technology solutions to corporate and institutional customers.

We are looking for a detail-oriented and responsible Account Associate to support our Finance & Accounts function and ensure accurate and timely accounting operations.

Key Responsibilities

1. Day-to-Day Accounting

• Record day-to-day accounting transactions in Tally/ERP/accounting software.

• Maintain purchase, sales, expense, receipt and payment entries.

• Verify supporting documents, invoices and approvals before accounting.

• Maintain proper documentation and filing of financial records.

• Assist in maintaining accurate books of accounts.

2. Accounts Receivable

• Prepare and issue customer invoices as per approved quotations/POs.

• Track outstanding customer payments and maintain the Accounts Receivable ageing report.

• Follow up with customers for overdue payments in coordination with the sales team.

• Prepare customer ledger statements and resolve payment/accounting discrepancies.

• Ensure timely posting and reconciliation of customer receipts.

3. Accounts Payable

• Process vendor invoices after verifying PO, delivery documents and approvals.

• Maintain vendor ledgers and payment schedules.

• Reconcile vendor statements and identify outstanding invoices or discrepancies.

• Coordinate with procurement and operations teams for invoice/documentation requirements.

• Assist in preparing vendor payment proposals.

4. Bank & Ledger Reconciliation

• Perform regular bank reconciliations.

• Reconcile customer and vendor ledgers.

• Identify and resolve unmatched or incorrect entries.

• Assist in maintaining accurate books and schedules.

5. GST, TDS & Compliance Support

• Assist in preparation of data required for GST returns, TDS returns and other statutory compliances.

• Verify GSTIN, tax rates, HSN/SAC and tax calculations on invoices.

• Maintain TDS deduction records and supporting documentation.

• Coordinate with external consultants/CA for statutory requirements.

• Ensure required financial documents are available for audits and compliance activities.

6. MIS & Reporting

• Prepare periodic reports for:

  • Customer outstanding / ageing

  • Vendor outstanding

  • Sales and purchase summaries

  • Collections

  • Expenses

  • Bank balances

  • GST/TDS-related data

• Assist management in preparing monthly financial MIS.

• Maintain Excel-based trackers and accounting schedules.

7. Coordination

• Coordinate with Sales, Procurement, Operations, Service and Management teams regarding invoices, collections, purchases and payments.

• Respond to customer/vendor queries related to invoices and account statements.

• Coordinate with auditors, CA and other external finance professionals whenever required.

Required Skills

• Good understanding of basic accounting principles.

• Working knowledge of Tally Prime / ERP accounting software.

• Good knowledge of MS Excel.

• Understanding of GST, TDS, invoicing and basic statutory compliance.

• Good reconciliation and analytical skills.

• Strong attention to detail.

• Good communication and follow-up skills.

• Ability to maintain confidentiality of financial information.

• Ability to work independently and meet deadlines.

Preferred Qualifications

• B.Com / M.Com / equivalent qualification.

• 1–3 years of relevant experience in Accounts/Finance.

• Experience in a B2B trading, distribution, IT, AV, system integration or similar business will be an advantage.

• Experience handling customer collections and vendor payments will be preferred.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of accounting entries.

• Timely generation and submission of customer invoices.

• Accuracy of customer and vendor reconciliations.

• Timely follow-up and reporting of outstanding receivables.

• Timely completion of bank and ledger reconciliations.

• Accuracy of GST/TDS-related data.

• Timely submission of financial MIS.

• Proper maintenance of accounting records and supporting documents.

What We Are Looking For

We are looking for someone who is responsible, detail-oriented, proactive and comfortable with numbers. The candidate should be able to independently manage routine accounting activities while coordinating effectively with internal teams, customers, vendors and external consultants.

Salary: As per experience and suitability
Location: Gurgaon
Joining: Immediate / Negotiable

• It is a Full Time Accountant job for candidates with 2 - 6 years of experience.