Job Description (JD): Stock Executive

Department

Stores & Inventory Management

Designation

Stock Executive

Industry

Internet Infrastructure / Broadband / FTTH / Telecom

Reporting To

Store Manager / Operations Manager / Director

Position Overview

The Stock Executive is responsible for managing, monitoring, and maintaining all inventory items related to internet infrastructure operations such as fiber cables, ONU/ONT, routers, network materials, splicing tools, couplers, patch cords, and other technical stock. The role ensures accurate record-keeping, timely issuance of materials to field teams, and smooth coordination with purchase, technical, and project departments.

Key Roles & Responsibilities

1. Inventory Management

- Maintain updated inventory records for all incoming and outgoing stock.

- Manage stock categories including fiber cables, OFC coils/taar, couplers, patch cords, ONT/ONU, routers, splicing machines, OTDRs, tiffin boxes, tools, and accessories.

- Conduct physical stock verification on a daily/weekly/monthly basis.

- Identify slow-moving, fast-moving, and critical stock.

2. Material Handling & Storage

- Ensure proper storage of fiber, tools, equipment, and sensitive electronic items.

- Maintain organized racks, labeling, and easy accessibility.

- Ensure safe handling of OTDRs, splicing machines, and electronic networking devices.

- Maintain cleanliness and systematic arrangement of the store area.

3. Stock Issuance & Receipt

- Receive incoming materials from vendors and verify quantity and quality.

- Record material receipt entry in software/register.

- Issue materials to technicians and teams against approved requests.

- Maintain tools issuance and return register.

4. Coordination & Communication

- Coordinate with the Purchase Department for stock requirements and shortages.

- Work closely with the Technical Team to understand daily material requirements.

- Update the Operations/Project Manager about stock levels and reorder status.

- Communicate with vendors regarding delivery timelines, shortages, or damaged items.

5. Documentation & Reporting

- Maintain GRN, DC, stock registers, and inventory charts.

- Update software/ERP on real-time stock movement.

- Generate daily/weekly/monthly stock movement reports.

- Maintain records of scrapped or damaged materials.

6. Quality & Compliance

- Ensure all materials meet quality standards.

- Report any damaged/defective materials immediately.

- Follow company SOPs regarding store operations, safety, and documentation.

- Maintain compliance with audit requirements.

7. Asset Management

- Track company assets issued to employees.

- Maintain logs for issuance and return of costly tools and devices.

- Report missing or unreturned items to management.

8. Operational Support

- Support project teams by ensuring timely availability of materials.

- Assist in logistics arrangements for material transfer between branches.

- Monitor material usage to control wastage and reduce unnecessary expenses.

Skills & Qualifications

Educational Requirements

- Graduate / Diploma (preferred in supply chain, logistics, or technical field).

- Knowledge of telecom/broadband/FTTH industry preferred.

Technical Skills

- Knowledge of fiber materials, FTTH components, and splicing tools.

- Basic computer skills (Excel, Word, Inventory Software).

- Understanding of storekeeping processes and documentation.

Soft Skills

- Strong coordination and communication abilities.

- Attention to detail and accuracy.

- Responsibility, discipline, and time management.

- Ability to work under pressure and meet operational demands.

KPIs (Key Performance Indicators)

- Accuracy of stock records

- Availability of materials for ongoing projects

- Reduction in stock discrepancies

- Timely reporting and documentation

- Proper handling and accountability of tools/equipment

- Zero missing inventory incidents

• It is a Full Time Warehouse / Logistics job for candidates with 6 months - 1 years of experience.