Purchase & Store Executive

Responsible for managing the end-to-end purchasing process, vendor coordination, material availability, inventory control, and day-to-day stores operations. The role ensures timely procurement of materials at the right quality and cost while maintaining accurate inventory records and proper storage practices.

Key Responsibilities

• Raise and process purchase requisitions and purchase orders.

• Identify, evaluate, and coordinate with suppliers/vendors.

• Obtain and compare quotations and negotiate prices, delivery schedules, and payment terms.

• Follow up with vendors for timely delivery of materials.

• Verify purchased materials against purchase orders, invoices, and specifications.

• Coordinate with Quality, Production, Maintenance, Accounts, and other departments for material requirements.

• Maintain proper documentation of purchase orders, quotations, invoices, GRNs, and related records.

• Receive, inspect, and arrange materials in the stores.

• Maintain accurate stock records and inventory levels.

• Issue materials against approved requisitions and maintain proper documentation.

• Monitor minimum/maximum stock levels and initiate timely replenishment.

• Conduct periodic physical stock verification and reconcile discrepancies.

• Ensure proper identification, labeling, stacking, and storage of materials.

• Monitor slow-moving, non-moving, excess, and obsolete inventory.

• Coordinate with accounts for invoice verification and payment processing.

• Maintain vendor performance and purchase-related records.

• Ensure compliance with company procurement policies and procedures.

• Prepare periodic reports on purchases, inventory, pending orders, and stock status.

Required Qualifications

• Bachelor's degree/Diploma in Supply Chain Management, Commerce, Business Administration, or a related field.

• 2–5 years of experience in Purchase, Stores, Procurement, or Inventory Management.

• Good knowledge of MS Excel and ERP/software systems.

• Knowledge of procurement processes, inventory control, and vendor management.

• Good communication, negotiation, coordination, and organizational skills.

Key Skills

TALLY MANDATORY

• It is a Full Time Warehouse / Logistics job for candidates with 3 - 4 years of experience.