Purchase Manager

Department: Procurement & Stores
Industry: Construction
Reports To: Store & Purchase Manager

Job Summary

The Assistant Store & Purchase Manager supports the procurement and store operations of the construction company. The role ensures timely purchase of materials, proper inventory management, accurate documentation, and coordination with project sites, vendors, and accounts departments to maintain smooth supply chain operations.

Key Responsibilities

1. Procurement & Purchasing

• Assist in sourcing construction materials, tools, machinery, and equipment.

• Obtain quotations, prepare comparative statements, and negotiate with suppliers.

• Generate purchase orders (POs) as per approved requisitions.

• Follow up with vendors for timely delivery of materials.

• Maintain vendor database and evaluate supplier performance.

• Ensure cost control and budget compliance in purchasing activities.

2. Store Management

• Supervise receipt, inspection, and storage of materials.

• Ensure proper stock arrangement and material handling.

• Monitor inventory levels and maintain minimum stock requirements.

• Conduct regular stock verification and physical inventory audits.

• Manage material issuance to project sites against approved requests.

• Prevent material loss, damage, and pilferage.

3. Documentation & Reporting

• Maintain accurate records of purchase orders, invoices, GRNs (Goods Receipt Notes), and stock registers.

• Prepare daily/weekly/monthly stock and purchase reports.

• Coordinate with the accounts department for invoice verification and payment processing.

• Ensure compliance with company policies and audit requirements.

4. Coordination

• Coordinate with site engineers and project managers for material planning.

• Work closely with suppliers, transporters, and logistics partners.

• Assist senior management in procurement planning and cost analysis.

Required Qualifications

• Bachelor’s degree in Supply Chain Management, Commerce, Business Administration, or related field.

• 3–6 years of experience in store and purchase operations in a construction company.

• Knowledge of construction materials (cement, steel, aggregates, electrical, plumbing, etc.).

• Proficiency in MS Excel and ERP/Inventory management systems.

Key Skills & Competencies

• Strong negotiation and communication skills

• Inventory control and stock management

• Knowledge of procurement procedures

• Attention to detail and documentation accuracy

• Problem-solving ability

• Time management and organizational skills

Working Conditions

• Office and site-based role

• May require site visits and coordination with multiple project locations

• It is a Full Time Warehouse / Logistics job for candidates with 6 months - 4 years of experience.