Purchase Executive

POSITION TITLE: Project Purchase Coordinator
Reporting to: Purchase Head
Role: Managerial Grade
Location: Purchase Department, Thrissur

PREAMBLE
The Project Purchase Coordinator serves as the primary point of contact for all procurement needs arising from various construction sites. This role ensures seamless sourcing of materials, vendor coordination, and on-time delivery to support project timelines while maintaining cost efficiency and integrity across all construction activities.​

KEY ACCOUNTABILITIES (Key Result Areas - KRA)

• Identify and onboard suitable local vendors near construction sites through site visits and networking.

• Collect project requirements from Project Teams, obtain competitive quotes, secure approvals, and submit to Purchase Department for final scrutiny.​

• Ensure timely delivery of materials to sites by coordinating with vendors, Purchase Committee, Finance Department, and logistics.

• Monitor project activities daily to prevent malpractices, providing real-time feedback to HoD on material usage and compliance.

• Act as the key coordinator between Project Managers, Consultants, Contractors, and internal teams for smooth project execution.​

KEY PERFORMANCE INDICATORS (KPI)

KRAKPI MetricsTargetVendor SourcingSite visits completed; local vendors identified; documented records submitted100% sites covered monthly ​Quote & ApprovalRequirements collected in advance; quotes submitted within 48 hours; 95% approval rateZero delays in submission ​Timely DeliveryFollow-up success rate; on-time delivery percentage98% materials delivered on schedule ​Malpractice PreventionDaily feedback reports; zero reported irregularities100% compliance audits passed ​CoordinationStakeholder meetings held; issue resolution time<24 hours for escalations ​

EDUCATION AND EXPERIENCE

• B.Tech in Civil Engineering or Diploma in Civil Engineering.

• 1-2 years' experience in construction procurement or site coordination preferred.

• Prior exposure to vendor management and site logistics in Kerala/Thrissur advantageous.​

REPORTING RELATIONS

• Direct Report: Purchase Head

• Internal Coordination: Project Managers, Consultants, Contractors, Finance Dept, Purchase Committee

• External: Vendors, Suppliers, Site Logistics Partners

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

• Full-time presence required at office and construction sites; frequent local/outstation travel (50-70% time).

• Site visits involve walking, standing, and exposure to construction environments (dust, noise—minimal health risks with PPE).

• Office-based quoting/coordination; occasional long hours for deadlines/emergencies.

• Mental stress from tight timelines; strong communication and observation skills essential. No heavy lifting required.​

COMPETENCIES REQUIRED

• Vendor negotiation and relationship management.

• Proficiency in MS Excel for quotes/reports; basic ERP/CRM knowledge.

• Excellent Malayalam/English communication; attention to detail.

• Ethical integrity to uphold no-malpractice policy.​

• It is a Full Time Warehouse / Logistics job for candidates with 1 - 5 years of experience.