Purchase Executive

Key Responsibilities

1. Procurement & Sourcing

• Identify and evaluate suppliers based on quality, cost, delivery terms, and reliability.

• Source materials according to specifications and organizational needs.

• Request and review quotations, proposals, and purchase agreements.

2. Vendor Management

• Develop and maintain strong relationships with vendors and service providers.

• Conduct vendor performance evaluations and maintain supplier databases.

• Resolve supplier issues related to quality, delivery, and pricing.

3. Purchase Process Management

• Create and manage purchase orders (POs) in the ERP or procurement system.

• Ensure accuracy of specifications, quantities, delivery dates, and pricing.

• Follow up with suppliers to ensure timely delivery of goods and services.

4. Negotiation & Cost Control

• Negotiate prices, terms, and contracts to achieve cost savings.

• Monitor market trends, pricing strategies, and commodity cost fluctuations.

• Suggest cost-optimization opportunities without compromising quality.

5. Inventory & Logistics Coordination

• Coordinate with inventory, warehouse, and production teams to maintain optimal stock levels.

• Track incoming shipments and manage delivery schedules.

• Handle issues related to damaged, delayed, or incorrect materials.

6. Documentation & Compliance

• Maintain accurate records of purchases, pricing, supplier contracts, and invoices.

• Ensure procurement activities comply with company policies and legal requirements.

• Support internal and external audits by providing necessary documentation.

7. Reporting

• Prepare regular reports on purchase status, vendor performance, and cost analysis.

• Assist management with data for planning and budgeting.

• It is a Full Time Warehouse / Logistics job for candidates with 1 - 2 years of experience.