Perosnal assistant

Roles & Responsibilities

1. Management Support

• Manage the Director’s daily schedule, meetings, and appointments.

• Prepare daily/weekly meeting agendas and action points.

• Maintain confidential documents and management information.

• Coordinate with internal departments and branches as required.

2. Logistics & Operations Follow-up

• Take daily follow-up on vehicle placement, trip status, pending trips, POD/IOD, billing, and operational issues.

• Coordinate with Operations, Accounts, HR, Billing, and Branch teams.

• Track pending activities and ensure timely closure.

• Follow up on customer and vendor-related matters.

3. MIS & Reporting

• Prepare daily, weekly, and monthly MIS reports.

• Maintain action-plan and pending-task trackers.

• Collect data from different departments and present updates to management.

• Highlight critical delays, issues, and exceptions to management.

4. Communication & Coordination

• Handle calls, emails, WhatsApp communication, and official correspondence.

• Coordinate meetings between management and department heads.

• Follow up with employees, clients, vendors, and branch teams.

• Maintain proper records of important communications.

5. Meeting & Action-Point Management

• Prepare meeting notes/MOM.

• Record decisions and responsibilities assigned to team members.

• Maintain an action tracker with deadlines.

• Follow up until all assigned tasks are completed.

6. Confidential & Administrative Work

• Maintain confidentiality of management and company information.

• Manage important files, documents, agreements, and records.

• Support management in presentations, reports, and special projects.

• Perform other duties assigned by the Director/Management.

• It is a Full Time Warehouse / Logistics job for candidates with 3 - 5 years of experience.