Operation Executive

Shyamoli Paribahan Pvt. Ltd. seeks a proactive and organized Fleet Dispatch Officer

who can ensure smooth fleet operations, maximize vehicle utilization, and maintain

high standards of passenger service and operational efficiency.

KeyResponsibilities

1. Fleet Dispatch & Operations

• Prepare and execute daily vehicle dispatch plans.

• Ensure buses are dispatched as per scheduled departure times.

• Allocate vehicles and drivers according to operational requirements.

• Monitor vehicle movement through GPS and fleet tracking systems.

• Coordinate route changes, diversions, and emergency dispatch requirements.

• Maintain dispatch records, trip sheets, and vehicle allocation logs.

2. Driver Coordination

• Communicate departure schedules and operational instructions to drivers.

• Track driver attendance,reporting times, and trip completion.

• Address driver concerns and provide operational support during trips.

• Ensure drivers comply with company policies, safety standards, and statutory

regulations.

3. Fleet Monitoring

• Monitor bus locations, delays, breakdowns, and route deviations.

• Coordinate with maintenance teams for vehicle replacements during

breakdowns.

• Ensure optimum fleet utilization and minimize idle vehicle time.

• Report operational disruptions and recommend corrective actions.

4. Documentation & Reporting

• Maintain daily dispatch reports and fleet movement records.

• Verify trip sheets, fuel records, and operational documentation.

• Prepare MIS reports on fleet utilization, punctuality, and vehicle availability.

• Update fleet management software and dispatch systems accurately.

Safety & Compliance

• Ensure vehicles dispatched have valid permits, insurance, fitness certificates,

and other statutory documents.

• Coordinate with the compliance team regarding vehicle documentation and

regulatory requirements.

• Report accidents, incidents, and operational irregularities immediately.

• Support adherence to transport and road safety regulations.

Required Qualifications

• Graduate in any discipline (preferred)/ 10th+ITI Degree pass with relevant

experience is acceptable.

• Diploma/Certification in Transport Management, Logistics, or Fleet Operations is

an advantage.

5. Required Skills

• Strong knowledge of fleet dispatch and route management.

• Excellent communication and coordination skills.

• Ability to work in a fast-paced operational environment.

• Proficiency in MS Excel, GPS tracking systems, and fleet management software.

• Strong problem-solving and decision-making ability.

• Good record-keeping and reporting skills.

6. Working Conditions

• Rotational shifts including weekends and holidays as per operational

requirements.

• Frequent coordination with depots, drivers, maintenance teams, and control

rooms.

• Availability for emergency operational support when required.

• It is a Full Time Warehouse / Logistics job for candidates with 0 - 5 years of experience.