Import Export Executive

Sr. Executive – Export Operations (Import Coordination & Logistics)

Department: Operations / Import & Export
Location: Delhi
Reporting to: Operations Manager / Import-Export Head
Experience Required: 2-5 Years (in Import Documentation, Logistics & CHA Coordination)

Job Summary:

We are seeking a highly organized and detail-oriented Executive to handle critical operational tasks related to pre-shipment coordination, freight and arrival planning, CHA liaisoning, and goods receipt/inspection in collaboration with internal departments. The role demands strong documentation skills, compliance awareness, and cross-functional communication capabilities.

Key Responsibilities:

1. Pre-Shipment Coordination (Import Documentation Team):

• Ensure timely collection and verification of shipping documents from suppliers.

• Cross-check Invoice, Packing List, BL/AWB, Certificate of Origin, and other statutory documents.

• Coordinate with the finance team for advance remittance clearance, if applicable.

• Monitor and maintain digital/physical records of all import documents.

2. Freight & Arrival Planning (Logistics Team):

• Liaise with freight forwarders and transporters for vessel/flight schedules and shipping line bookings.

• Track shipments and maintain regular ETA updates to the logistics and warehouse teams.

• Share arrival plans in advance to ensure readiness of CHA and warehouse.

3. CHA Coordination (Customs House Agent):

• Submit all required documents timely to CHA for customs clearance.

• Follow up on Bill of Entry filing, customs inspection, and duty payment processes.

• Resolve any discrepancy or query raised by CHA/customs in coordination with documentation and supplier.

4. Goods Receipt & Inspection (Warehouse Team Coordination):

• Inform warehouse team in advance regarding shipment arrival.

• Coordinate inward entry, goods inspection, and stock confirmation.

• Ensure damage, shortage, or excess is reported and documented correctly.

5. Internal Communication & Documentation Flow:

• Use email as the primary tool for all inter-department communication.

• Ensure shared folders (digital or physical) are updated with all import files, reports, and checklists.

• Maintain proper version control and secure storage of sensitive import-related data.

6. Compliance & Document Review:

• Personally verify all documents for completeness, correctness, and compliance.

• Ensure adherence to internal SOPs, statutory regulations (DGFT, Customs, BIS, etc.), and audit protocols.

• Escalate any deviations or red flags to the Operations/Compliance Head.

7. Review & Process Control:

• Maintain import trackers and shipment status reports.

• Assist in periodic reviews and audits of import files.

• Identify process gaps and suggest improvements to enhance operational efficiency.

Key Skills Required:

• Excellent knowledge of import documentation and customs procedures

• Strong coordination skills across multiple departments

• Proficiency in MS Office (Excel, Outlook, Word), ERP knowledge preferred

• Attention to detail with a high level of accuracy

• Knowledge of Indian import compliance laws and INCOTERMS

• Effective written and verbal communication skills

Education & Qualifications:

• Graduate

• It is a Full Time Warehouse / Logistics job for candidates with 1 - 5 years of experience.

More about this Import Export Executive job

1. What is the eligibility criteria to apply for this Import Export Executive job?
   Ans: The candidate should be Graduate and above and above with 1 - 5 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹30000 - ₹40000 per month that depends on your interview. It's a Full Time job in Delhi.
3. How many working days are there for this Import Export Executive job?
   Ans: This Import Export Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Import Export Executive job?
   Ans: No, there is no fee applicable for applying this Import Export Executive job and during the employment with the company, i.e., INDIA TRADING CORPORATION.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Import Export Executive role?
   Ans: There is an immediate opening of 2 Import Export Executive at INDIA TRADING CORPORATION
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Warehouse / Logistics job.
8. What are the timings of this Import Export Executive job?
   Ans: This Import Export Executive job has Day Shift.