Import Export Executive

Department: Supply Chain
Reporting To: Head – Supply Chain
Location: Hyderabad

Role Purpose

To manage and execute end-to-end import/export operations, logistics coordination, DGFT compliance, customs documentation, statutory requirements, and shipment-related activities to ensure smooth and timely movement of goods while maintaining regulatory compliance and operational efficiency.

Key Responsibilities:

Export & Logistics Operations

• Coordinate with freight forwarders, CHA, airlines, shipping lines, and transporters for export shipment execution and customs clearance.

• Handle email correspondence and operational communication with logistics partners and service providers.

• Plan freight schedules and monitor cargo movement from dispatch through final delivery.

• Track export shipments and proactively resolve operational issues impacting timelines.

Documentation Management

• Prepare and maintain complete export documentation sets including invoices, packing lists, shipping bills, declarations, and supporting documents.

• Handle import documentation and coordinate with stakeholders for smooth import clearance processes.

• Ensure documentation accuracy and timely submission for all import/export activities.
  

DGR & Regulatory Compliance:

• Prepare and submit DGR declarations and ensure compliance with hazardous cargo regulations where applicable.

• Ensure adherence to shipment-related statutory and regulatory requirements.

Certification & Trade Documentation:

• Apply for and obtain Certificates of Origin (COO) through Pharmexcil, Chamber of Commerce, EIA, and relevant authorities.

• Coordinate with agencies for export certification requirements and document approvals.
  

DGFT Management & Trade Authorizations:

• Manage IEC modifications, annual updates, and compliance activities on the DGFT portal.

• Apply and process DGFT schemes including:

  • Advance Authorization

  • E-BRC

  • EODC

• Handle closure of advance licenses, export obligation extensions, and associated DGFT requirements.

• Process and manage Star Export House applications and coordinate responses to DGFT queries.
  

Customs & Incentive Management

• Coordinate customs bond documentation, bond waivers, and bond cancellation activities.

• Apply for and monitor RoDTEP incentives and follow up with customs authorities for drawback release.

• Ensure timely closure and reconciliation of customs-related activities.
  

Financial Coordination & Reporting

• Coordinate with Accounts regarding:

  • Advance payments

  • Export realization updates

  • Import and transportation bill submissions

• Support financial documentation and reconciliation activities.
  

MIS & Record Management

• Maintain export sales registers and shipment databases.

• Track shipment status, outstanding claims, and operational performance records.

• Prepare periodic MIS reports related to export/import operations and DGFT activities.
  

Statutory & Compliance Support

• Support documentation and implementation activities related to AEO certification.

• Manage ECGC online compliances and maintain related records.

• Ensure compliance with applicable government regulations and export policies.
  

Key Competencies

• Understanding of DGFT regulations and export-import procedures

• Knowledge of customs processes and international logistics

• Experience in export documentation and trade compliance

• Familiarity with DGFT portal, ICEGATE, Pharmexcil, ECGC, and customs systems

• Strong coordination and stakeholder management skills

• Attention to detail and documentation accuracy

• Proficiency in MIS reporting and Microsoft Excel

Preferred Experience

• 2-3 years in Import–Export operations, DGFT compliance, and logistics management within Pharma / API / International Trade environments.
  

Key Interfaces

• Freight Forwarders

• CHA

• Customs Authorities

• DGFT Authorities

• Pharmexcil / Chamber of Commerce / EIA

• Accounts & Finance Team

• Logistics & Supply Chain Team

• International Business Development Team

• It is a Full Time Warehouse / Logistics job for candidates with 1 - 3 years of experience.