Export Documentation Executive

Job Description

Position: Sr. Executive / Assistant Manager – Documentation & Sales

Company: SGX Minerals Pvt. Ltd.

Department: Sales & Operations

Location: Goregaon

Experience: 3 – 8 Years

Qualification: Graduate / Post Graduate 

Role Summary:

The incumbent will be responsible for end-to-end sales documentation, coordination with internal and external stakeholders, and supporting the sales team to ensure smooth order processing, compliance, and timely dispatch of materials.

Key Responsibilities:

Sales Documentation:

• Prepare and manage sales contracts, proforma invoices, commercial invoices, delivery challans, and related documents

• Ensure accuracy and compliance with company policies and statutory requirements

• Maintain proper records and MIS for sales and dispatch documentation

Sales Coordination:

• Coordinate with Sales, Logistics, Finance, and Plant/Operations teams for order execution

• Track order status, dispatch schedules, and customer commitments

• Follow up on pending documents, approvals, and customer confirmations

Customer & Vendor Coordination:

• Act as a single point of contact for customers regarding documentation and order status

• Coordinate with transporters, clearing agents, and vendors as required

• Handle customer queries related to invoices, dispatch, and delivery

Compliance & Reporting:

• Ensure documentation compliance related to GST, E-way bills, statutory norms, and internal audits

• Prepare sales reports, dispatch reports, and reconciliation data

• Support management with periodic MIS and data analysis

Process Improvement:

• Identify gaps and suggest improvements in sales documentation and order processing workflows

• Assist in system updates and ERP-related documentation processes

Key Skills & Competencies:

• Strong knowledge of sales documentation & commercial processes

• Working knowledge of GST, E-way bills, and invoicing

• Excellent coordination and follow-up skills

• Proficiency in MS Excel, ERP systems, and documentation tools

• Good communication skills (written & verbal)

Preferred Industry Experience:

• Mining / Minerals / Manufacturing / Trading / Logistics

Reporting To:

Sales Manager / Commercial Head

• It is a Full Time Warehouse / Logistics job for candidates with 3 - 5 years of experience.