Dispatch Executive

Job Title: Dispatch executive

Company: Halomax Lighting Solutions Pvt Ltd
📍 Job Location: Ghitorni Factory, New Delhi
💰 Salary: ₹20,000 – ₹30,000 per month

About Us

Halomax Lighting Solutions Pvt Ltd is a lighting solutions company dealing in LED downlighters, profile lights, cove lights, track lights, decorative lights & outdoor lights.

🌐 Halomax Lighting Solutions Pvt Ltd

Job Role Overview

We are looking for a highly organized, strict, and proactive Dispatch Manager from an operations background, who can efficiently handle factory dispatch planning, coordination, quality control, and communication with the sales team and clients.

The candidate should work strictly as per company systems, SOPs, and processes, and ensure smooth dispatch operations with zero confusion, delay, or communication gaps.

Key Responsibilities

Dispatch Planning & Coordination

• Preparing the complete weekly dispatch plan for the factory

• Updating dispatch plans regularly on salesperson WhatsApp groups

• Proactively informing salespeople about any delivery delays or schedule changes via:

  • Call

  • WhatsApp

Production & Dispatch Monitoring

• Ensuring production targets and dispatch timelines are properly met

• Strictly coordinating with the factory team to avoid pending dispatches

• Ensuring salespeople do not face complaints regarding delayed deliveries

Quality Control Before Dispatch

• Conducting strict dispatch verification before material leaves the factory

• Coordinating with assistants for:

  • Material checking

  • Quantity verification

  • Quality inspection

• Ensuring:

  • No wrong material dispatch

  • No damaged material dispatch

  • 100% proper quality control

Receiving Management

• Calling sites before dispatch to ensure:

  • Receiving person is available

  • Material can be accepted and checked properly

• Ensuring every dispatch has:

  • Signed receiving copy

  • Receiver’s phone number on invoice

• Maintaining complete receiving records in:

  • Google Sheets

  • Physical files

Sales Team Coordination

• Sending daily updates of ready material available at factory to sales team

• Giving proactive dispatch updates before salespeople ask for them

• Ensuring salespeople never receive angry calls from clients regarding dispatch status

Outstation Dispatch Coordination

• Coordinating with courier and transport agencies

• Checking:

  • Delivery availability

  • Freight charges

  • Transit time

• Keeping strong communication between:

  • Courier agency

  • Salesperson

  • Client/site

• Taking timely follow-ups till material is successfully delivered

Skills & Personality Required

• Strong planning & organizing skills

• Operations background preferred

• Extremely proactive and disciplined

• Strong follow-up and coordination skills

• Good communication skills (calls + WhatsApp coordination)

• Strict towards timelines and process compliance

• Responsible and accountability-driven mindset

What We Expect

We expect the Dispatch Manager to maintain complete control over dispatch operations and ensure:

• Proper planning

• Timely updates

• Smooth coordination

• Error-free dispatches

• Complete receiving documentation

• Zero communication gaps

• It is a Full Time Warehouse / Logistics job for candidates with 1 - 6+ years Experience.