Computer Operator

1.    Invoicing: Generate invoices for clients based on the goods or services provided, ensuring accuracy in terms of quantity, rates, and any applicable taxes or fees.

2.    Billing Software Management: Utilize billing software or systems to input data, generate invoices, and track payments. This may involve learning and mastering specific software tailored to the warehouse's needs.

3.    Data Entry and Management: Maintain databases or records of transactions, ensuring that all billing information is accurately recorded and easily accessible for reference and reporting purposes.

4.    Verification and Reconciliation: Verify billing information with orders, contracts, and shipping/receiving documents to ensure accuracy. Reconcile discrepancies and resolve any billing issues or disputes in a timely manner.

5.    Customer Communication: Interact with customers to address billing inquiries, provide clarification on invoices, and facilitate payment processing. This may involve answering phone calls, responding to emails, or communicating through other channels.

6.    Account Receivables Management: Monitor accounts receivable aging reports to track outstanding payments and follow up with customers to secure timely payments. Coordinate with the finance department or higher management for any escalated issues or delinquent accounts.

7.    Reporting: Prepare regular reports on billing activities, such as invoice status, payment collections, and outstanding balances. These reports may be used for internal review, financial analysis, or compliance purposes.

8.    Compliance: Ensure compliance with relevant laws, regulations, and internal policies governing billing practices, including tax requirements and data privacy regulations.

9.    Process Improvement: Identify opportunities for streamlining billing processes, reducing errors, and improving efficiency. Collaborate with cross-functional teams to implement changes and enhancements as needed.

10. Documentation: Maintain proper documentation of billing procedures, guidelines, and policies to ensure consistency and accuracy in billing practices.

• It is a Full Time Warehouse / Logistics job for candidates with 2 - 3 years of experience.