Admin Supervisor

We are looking for an Admin professional with a good understanding of day-to-day administrative operations to manage office facilities, coordinate with vendors and employees, oversee housekeeping and maintenance activities, and ensure smooth and efficient administrative functioning at Sarveshwar SEZ.

Key Responsibilities:

1. Manage the upkeep of the warehouse, open yard, offices, washrooms and common areas, ensuring cleanliness, hygiene and orderly conditions.

2. Assign duties to housekeeping and security staff, plan shifts, monitor attendance and performance, and ensure adequate coverage.

3. Conduct regular facility inspections and ensure timely repairs to buildings, plumbing, electrical installations, lighting, drainage and other utilities.

4. Prepare and monitor administration budgets, verify expenses and vendor bills, and identify opportunities to reduce unnecessary costs.

5. Identify reliable vendors, compare quotations, negotiate rates and service terms, and monitor service quality and timely completion of work.

6. Ensure every vendor engagement and service arrangement is covered by a written agreement or contract defining scope, rates, responsibilities and validity; track renewals and expiry dates.

7. Maintain updated records of vendor-deployed operators and contract staff, including identification, attendance, shift deployment, licences or certifications where applicable, and replacements.

8. Ensure all CCTV cameras and recording systems are functional, recordings are retained as required, and faults are promptly repaired. Supervise security, access control, visitor records and patrolling.

9. Plan preventive maintenance and track service contracts for DG sets, water systems, fire safety equipment and other facility infrastructure, coordinating with technical and operations teams.

10. Manage administrative supplies, pest control, waste disposal and staff amenities; maintain asset registers, maintenance logs and service records, and report pending issues to management.

Candidate Requirements:

· 1–2 years of experience in an administrative role.

· Good knowledge of day-to-day office administration and coordination.

· Fluent in English with strong verbal and written communication skills.

· · Good organizational, multitasking and problem-solving skills.

· Ability to coordinate with vendors, employees and external stakeholders.

· Responsible, proactive and capable of independently handling administrative tasks.

• It is a Full Time Warehouse / Logistics job for candidates with 1 - 3 years of experience.